Job Details
Library Assistant II (SC - Substitute)
Library Assistant II (SC - Substitute)
South Orange County Community College District
Salary: $28.55 Hourly
Location: Saddleback College - Mission Viejo, CA
Job Type: SC - Non-Bargaining Unit (Part-Time) - Temporary
Job Number: 202401269
Office, Division, or School: SC - Division of Instructional Support and Teaching Innovations
Department or Operating Unit:
Closing: 12/6/2026 11:59 PM Pacific
Culture of Care:
At the South Orange County Community College District (SOCCCD), we foster a Culture of Care grounded in connection, collaboration, inclusion, and service. We seek employees who contribute to a welcoming, student-centered environment and who understand the important role every position plays in advancing student success and strengthening our District community. Our employees build meaningful relationships, demonstrate empathy and professionalism, and promote a culture of belonging, engagement, and mutual respect.
Join SOCCCD and be part of a community dedicated to connection, purpose, and impact. We are seeking collaborative professionals committed to supporting students, creating meaningful experiences, and contributing to an inclusive and supportive workplace. Every employee helps shape a Caring District-one where students, colleagues, and the broader community feel valued, respected, and empowered. If you are passionate about service and making a positive difference, we invite you to bring your talents to our team.
Application Instructions:
- Complete all sections and fields on the application and attach all required documents - incomplete applications may not be considered.
- Include all relevant education, training, and/or experience on the application.
- Do not include any personally identifiable, confidential, or otherwise unrequested information that does not pertain to job related factors (e.g., social security number, date of birth, pictures, etc.) on your application or attached documents.
- For job postings with a close date, all applications received by 11:59 PM (Pacific Time) on the job posting close date, will receive consideration.
- For job postings with an initial screening date, all applications received by 11:59 PM (Pacific Time) on the job posting initial screening date, will receive priority consideration; however, typically the job posting will remain open, and continue to accept applications, until the position is filled.
Description
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
SUMMARY DESCRIPTION
Under general supervision from an appropriate level manager or administrator, performs a wide variety of routine technical and clerical duties in support of various sections/functions of the library, including acquiring, cataloging, and circulating materials for a specific function of the library; and provides general information and assistance to library patrons.
May receive technical training and work direction from Library Technicians.
DISTINGUISHING CHARACTERISTICS
This is the full journey level class within the Library Assistant series performing a full range of routine technical and clerical duties in support of assigned program area in the library with only occasional instruction or assistance. Positions at this level are distinguished from the Library Assistant I level by the performance of the full range of duties as assigned, working independently, applying well-developed general library and specific program area knowledge, and exercising judgment and initiative. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
Assist in acquisition and collection development services and activities; review book order list against items currently in the library's collection to eliminate duplicate ordering; receive donated books; coordinate selection and review of donated books with librarians and members of the Friends of the Library; withdraw books and library materials from the collections; maintain records on items added and withdrawn from the library collection.
Order and receive office and special library supplies using various ordering systems; contact vendors and resolve ordering and receiving problems.
Assist in cataloging functions and activities; locate bibliographic information for items on established databases; download bibliographic information; perform descriptive/copy cataloging and original cataloging; assist the Librarian with subject cataloging; maintain individual item records in library database; maintain authority records related to bibliographic records.
Oversee and participate in the maintenance and updating of the patron database; oversee and participate in maintaining the database for the reserve room, periodicals, and audiovisual materials.
Train and provide work direction to assigned student workers, lower-level assistants, substitutes, and other staff as assigned.
Assume responsibility for maintaining the Reserve Room; catalog, process, and maintain reserve materials; perform bibliographic searches for reserve materials using automated library systems and databases; maintain, add, delete, track, and monitor reserve room materials; prepare the reserves report; notify faculty and staff of overdue material; resolve conflicts and errors in bibliographic records for reserve items.
Assist students, instructors, and other patrons at the circulation desk, Audiovisual/periodicals area, reserve room, or other assigned library desk/area; check out books and other library materials; check in library materials and prepare/process materials for return to the circulating collection; renew materials, including by telephone; provide minor supplies to patrons; register new patrons; input accounts and issue library cards; notify patrons of found picture ID cards; notify patrons of filled book requests.
Provide support to the audiovisual public services desk; assist students with audiovisual equipment, including televisions, VHS and DVD players, headphones, cassette and record players, and microfiche and microfilm readers; search database for video requests; inspect audiovisual material and equipment; check tapes, films, and records for damage or distortion; make duplicate cassettes and collect fees; check out media course videos; retrieve and reshelve audiovisual items.
Provide support to the periodicals area of the library; order periodicals, newspapers, and indexes for library collection; prepare and maintain lists and reports relating to the periodicals collection; prepare duplicating orders and forms for necessary copies; process new periodicals, including sorting them, entering issue information into the computer, typing and applying labels, stamping them, inserting anti-theft strips, and placing them on display racks and in stacks; claim missing periodicals and newspapers; maintain periodicals, including repairing and reinforcing them, taping pages, and laminating covers; retrieve and reshelve periodicals; perform weeding of periodicals collection as required, including making recommendations for changes to holdings, removing old issues, cleaning shelves, shifting current holdings, relabeling shelves, and updating the holdings list.
Identify overdue items by running reports and checking shelves; notify patrons of overdue items; receive, process, and record overdue fines; count, balance, and record money received; search for/locate books turned in; place and release holds as required; notify the collection agency of patron accounts that meet criteria of overdue items or fines and notify the collection agency when patron has cleared any outstanding debts with the library.
Research missing books per public/interdepartmental requests.
Provide public assistance/information; respond to in-person and telephone requests for library materials, services, and information; assist library patrons in routine information requests; answer directional questions.
Assist patrons with library equipment; provide instruction on the use of library computers; troubleshoot problems with copiers and provide cash refunds for problems with copiers, printers, and AV equipment.
Assist in general library maintenance functions; shelf books; evaluate and maintain orderliness of shelved materials, including to read shelves; clean shelves, and shift books; pull and route materials in need of mending, binding, repairing, or discarding; mend materials; assist with annual inventory of library materials.
Assist in preparing print and non-print materials for introduction into the library collection; physically process books, including stamping new books with the property stamp, paste date due slips inside book, add a security strip inside each book, add protective covering, add a barcode label, and t type and add a call number label to the spine of the book.
Receive interlibrary loan requests; obtain materials using interlibrary loan service.
Perform general clerical work; type a variety of documents; answer phones; enter information into computer; maintain files and records; sort and distribute mail, correspondence, and other materials.
Assist with various projects and special assignments as assigned; assist in recording, tabulating, and compiling data and statistics for summary reports.
Perform library opening duties; turn on computers for student and staff use; collect, stamp, and date daily newspapers, and contact newspaper vendors if the newspapers have not been delivered, as necessary.
Perform library closing duties as assigned; play the closing tape; secure money; turn off equipment; ensure all items are returned; clear building of patrons; turn off lights.
May assist and provide back-up support to other library staff and in other areas of the library.
Attend and participate in professional group meetings, conferences, and workshops; maintain awareness of new trends and developments in library science; incorporate new developments as appropriate.
Perform related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
Library services, materials, practices, and procedures.
Routine technical and clerical support duties applicable to a library.
Library terminology.
Practices and techniques used in the classification and cataloging of library materials.
Computerized cataloging, bibliographical, and circulation system databases and basic procedures for entry of information and materials.
Bibliographic search techniques.
Basic principles of supervision and training.
Office procedures, methods, and equipment, including computers and applicable software applications such as word processing, spreadsheets, and databases.
Principles, practices, and procedures of recordkeeping.
Basic principles of report preparation.
Principles and practices used to establish and maintain files and information retrieval systems.
Basic principles and techniques used in public relations, including methods and techniques of proper receptionist and telephone etiquette.
Basic mathematical concepts.
English usage, grammar, spelling, punctuation, and vocabulary.
Ability to:
Understand the organization and operation of the assigned library program area, services, and functions as necessary to assume assigned responsibilities.
Understand, interpret, and apply general administrative, office, and operating policies and procedures of the library.
Perform a full range of general clerical and routine technical duties in support of the assigned library program area or function.
Order, receive, and catalog library materials.
Apply library practices and procedures in the cataloging and processing of library materials.
Operate computerized cataloging, bibliographical, and circulation system databases.
Conduct complex bibliographic searches and correct errors and conflicts as needed.
Participate in overseeing the activities and operations of assigned desk/area during assigned hours.
Provide assistance and respond appropriately to requests and inquiries from students, staff, faculty, or the public; effectively present information in person or on the telephone.
Deal with irate patrons in a calm manner.
Type or enter data at a speed necessary for successful job performance.
Compile and organize data and information.
Maintain filing systems.
Operate office equipment, including computers and supporting word processing, spreadsheet, and database applications.
Adapt to changing technologies and learn the functionality of new equipment and systems.
Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
Understand and follow oral and written instructions.
Relate effectively with people of varied academic, cultural, and socioeconomic backgrounds using tact, diplomacy, and courtesy.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Report to work as scheduled to assigned job.
EDUCATION AND EXPERIENCE GUIDELINES
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training:
Equivalent to completion of the twelfth grade, supplemented by specialized coursework or on-the-job training in library science or library practices and procedures.
Experience:
Two years of increasingly responsible clerical library experience.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed in a library; subject to noise from office equipment operation; frequent interruptions and contact in person with students, staff, and others. At least minimal environmental controls are in place to ensure health and comfort. Positions may be required to work some weekend and evening hours; may be required to adjust work schedule to meet library needs.
Physical: Primary functions require sufficient physical ability and mobility to work in a library; to stand or sit for prolonged periods of time; to frequently stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate library and office equipment requiring repetitive hand movement and fine coordination, including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction.
Supplemental Information
Work Schedule: TBD - Schedule and shift vary and are subject to change in accordance with the department's needs.
Hours per Week: Up to 25
Employment Conditions and Information:
This is a short-term, temporary, hourly Non-Bargaining Unit (NBU) assignment, not to exceed 160 days and 960 hours per fiscal year (July 1st through June 30th). Short-term, temporary NBU positions may only be used on an intermittent, seasonal, or project basis. Education Code Section 88003 states "Short-term employee means any person who is employed to perform a service for the district, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis."
After successful completion of the onboarding requirements, an individual may be employed by the South Orange County Community College District (SOCCCD) as a short-term, temporary NBU employee. Employment will be on an "if and as needed" basis, as determined by the SOCCCD. The assignment may be shortened or extended at any time, due to departmental needs, with little to no notice. NBU employment is at-will, and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated.
NBU employees are limited to working in a single position within one department and at one worksite. ASL Interpreters and Art Models are the only exceptions to the single-worksite requirement. NBU employees may not work remotely and must be supervised while performing their assigned duties.
NBU employees are paid on a monthly basis. The payroll reporting period is from the 1st of the month to the last day of the month. NBU employees are paid on the 10th of the following month.
Example: For the following reporting period: January 1st through January 31st, the NBU employee will be paid on February 10th.
NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees Retirement System (CalPERS), through payroll deduction. The SOCCCD does not intend to employ NBU employees for more than 960 hours during any fiscal year.
Notice to all Candidates for Employment:
The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. The South Orange County Community College District (SOCCCD) will not sponsor any visa applications.
Employees must reside in California while employed with the SOCCCD.
California Public Employees Retirement System and California State Teachers Retirement System:
A California Public Employees Retirement System ("CalPERS") retiree may not accept employment as a CalPERS retired annuitant (i.e., "extra help" or "interim or acting for a vacant position") with the SOCCCD until after the first 180 days of retirement. Anyone retired from CalPERS accepting employment in a position that qualifies for membership in CalPERS with the SOCCCD will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.
Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the SOCCCD to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS.
Disability Accommodations:
If you require special accommodations in the application and/or evaluation process, please notify Human Resources at least two (2) business days prior to the job posting close or initial screening date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu.
Attendance Requirement:
All SOCCCD employees are required to report to work on a regular and consistent basis, as scheduled, to assigned job.
Campus Crime and Safety Awareness:
Information regarding campus crime and safety awareness can be found at www.ivc.edu or www.saddleback.edu. Paper copies are available in the Human Resources office upon request.
Non-Discrimination Notice:
The SOCCCD provides access to its services, classes, and programs without regard to national origin, immigration status, religion, age, gender, gender identity, gender expression, race, ethnicity, color, medical condition, military and veteran status, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because they are perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.
California Fair Chance Act:
The SOCCCD will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the SOCCCD is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.
Diversity, Equity, Inclusion and Access:
The SOCCCD is looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community.
The SOCCCD is committed to ensuring that all students have the opportunity to succeed in their classes and as such, to eliminating institutional barriers that disproportionately impact students of color. Irvine Valley College and Saddleback College are deeply committed to fostering an inclusive environment where students, staff, and faculty from diverse backgrounds can thrive academically and professionally.
Irvine Valley College (IVC) serves approximately 21,584 students, reflecting a rich diversity: 41% Asian, 2% Black/African-American, 21% Hispanic/Latino, 8% Southwest Asian and North African, 5% two or more races, and 21% White in Fall 2024.
Similarly, Saddleback College (SC) serves around 25,789 students, with demographics showing 12% Asian, 2% Black/African-American, 29% Hispanic/Latino, 5% two or more races, and 47% White in Fall 2024.
These numbers underscore the importance of our commitment to eliminating equity gaps across all student demographics through implementing dynamic, student-centered practices and policies. To support the academic and career success of our diverse student body, we seek a candidate who will actively contribute to our mission of inclusivity and support. The ideal candidate's values will align with SOCCCD's goals for Diversity, Equity, and Inclusion (DEI) and Equal Employment Opportunity (EEO).
Equal Employment Opportunity:
The District is committed to the principles of equal employment opportunity and providing a workplace that is compliant and free of discrimination and harassment. All qualified applicants are evaluated for employment without regard to ethnicity or race, color, religious creed, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, disability, medical condition, genetic information, age, veteran status, political or organizational affiliation, or any other protected characteristic in compliance with federal and California law.
THE SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
To apply, please visit <a href=""https://apptrkr.com/9953577"">https://www.schooljobs.com/careers/socccd/jobs/5543274/library-assistant-ii-sc-substitute
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