Job Details

JOB DESCRIPTION

Processes confidential personnel records, contracts, salary placements, step increases, and other employment actions with discretion.

Maintains and updates personnel files and HRIS records, applying heightened confidentiality protocols for data related to negotiations, grievances, or investigations.

Prepares confidential reports for executive leadership regarding employment actions, trends, or sensitive personnel matters.

Confidential Onboarding

Coordinates onboarding for new hires with discretion, ensuring timely completion of forms, verifications, and orientations in compliance with policies and confidentiality standards.

Prepares employment contracts for personnel in accordance with established policies and procedures; analyzes, evaluates, and calculates qualifications and work experience for academic, classified, and administrative classifications to ensure appropriate salary placement and step advancement; reviews and verifies the minimum qualifications of faculty and staff.

Analyzes transcripts, certifications, and employment verifications according to Chancellor Office Guidelines, Education Code, and/or Title V to certify academic, administrative, and classified personnel, meet state minimum qualifications, and faculty service areas.

Coordinates equivalency requests, facilitates committee meetings, and implements outcomes.

Confidential Classification and Compensation Analysis

Processes job data changes and reclassification-related documentation.

Supports the confidential analysis and review of job descriptions, salary schedules, and organizational structures to assist management in preparing for negotiations, compensation reviews, and classification studies.

Confidential Correspondence, Reporting, and Compliance Support

Drafts and prepares confidential correspondence, reports, presentations and briefing documents for executive leadership and Board level consideration.

Respond to questions from employees, managers, and external agencies, exercising discretion when matters involve grievances, negotiations, or disciplinary issues.

Ensures compliance with federal, state, and local employment regulations and District policies, with particular attention to areas under active labor relations review.

Technology and Process Improvement

Utilizes HRIS and applicant tracking systems to execute employment transactions, generate reports, and audit data integrity; coordinates with Information Services to test system changes and implement enhancements.

Recommends and implements process improvements that streamline HR workflows, strengthen internal controls, and enhance service quality.

Mentors, trains, and guides District employees across all campuses in specialized HR procedures, shaping best practices and serving as both a technical expert and strategic advisor to managers, deans, supervisors, and staff across both classified and academic areas.

Learns and applies emerging technologies and advances in HR systems, tools, and practices as necessary to perform duties in an efficient, organized, and timely manner.

Diversity, Equity, Inclusion, and Accessibility (DEIA)

Supports District efforts to foster an inclusive work environment by ensuring HR practices and processes are equitable, accessible, and culturally responsive.

Attends and participates in diversity, equity, inclusion, and accessibility training and initiatives to enhance awareness and support fair employment practices.

Assists in promoting and integrating DEIA principles into recruitment, onboarding, classification, and other HR functions.

General

Performs administrative tasks to support assigned HR functions, including scheduling, data entry, and document preparation.

Drafts, proofreads, and maintains confidential correspondence, reports, and documents for HR management.

Coordinates meetings, trainings, and activities related to HR programs while ensuring confidentiality.
Participates in special projects, cross-functional workgroups, and policy updates.

Performs other related duties as assigned to support the operational objectives of the Human Resources Department.

Provides back up support to recruitment and selection including planning, posting, and screening. Assists with maintaining confidential applicant data within tracking systems ensuring integrity during recruitment processes.

Compiles, coordinates and prepares Board Agenda items and materials for assigned area of responsibility.

Trains and provides work direction and guidance to hourly staff as directed.

Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity, equity and inclusion trainings and events.

PRIMARY PURPOSE

Pursuant to California Education Code Sections 88003 and 88003.1, this position is designated as Confidential within the classified service. Incumbents in this designation are assigned duties that require regular access to or participation in matters related to collective bargaining on behalf of the District. As a result of these responsibilities, confidential employees are excluded from represented bargaining units and are classified separately within the District's classified service structure.

Under the general direction of an administrator or manager, the Human Resources (HR) Specialist provides confidential technical and administrative support in delivering human resources services. The Specialist requires handling sensitive personnel information, shaping management strategy, and serving as a subject-matter resource in complex matters affecting labor relations, fiscal accountability, and compliance.

The HR Specialist provides specialized support in areas such as onboarding, personnel records administration, classification and compensation transactions, benefits processing, and related human resources functions.

WORKING RELATIONSHIPS

The Human Resources Specialist works closely with Human Resources management and staff to coordinate confidential recruitment, classification, benefits, and personnel transactions. The position provides discreet assistance to District administrators, managers, and supervisors on sensitive personnel matters, while collaborating with Payroll and Information Services to ensure secure processing of employee data. The Specialist also communicates with applicants, employees, retirees, and external agencies or to exchange information and provide confidential guidance in compliance with policies and agreements.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

Skills in:

Ability to:

MINIMUM QUALIFICATIONS

SPECIAL INSTRUCTIONS SUMMARY

Work Schedule: District employees can apply for the Flexible/Hybrid Work Program, working a hybrid schedule of remote work and in-person each week. Approval and number of in-person days may vary by position/department. Questions regarding the work schedule may be discussed with Hiring Manager if selected as an interview candidate.

This is a confidential position subject to a six-month probationary period. Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The applicant selected for the position will be required to provide identification and employment eligibility as outlined in the Immigration Reform and Control Act. NOCCCD will not sponsor any visa applications.

The District may choose to fill one or more positions from this recruitment within eight (8) months.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "N/A" (not applicable). Do not use terms such as "see resume" or "see attached".

The minimum required number of references for this position is three (3) and will be requested at the finalist and/or offer of employment phase of the hiring process.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview.

Minimum Qualifications -- Experience: One year of experience is equivalent to 12 months of experience at a maximum of 40 hours per week (full time). Applicable part-time experience will be converted to the full-time equivalent for the sole purpose of meeting the experience minimum qualification (Example: Twelve (12) months of part-time work experience is equivalent to six (6) months full time).

Minimum Qualifications -- Education: 24 units are equal to one year of education. As applicable, education must be from a regionally accredited institution and verifiable on a legible unofficial transcript.

Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4810 at least three business days in advance of the scheduled examination/interview date.

NORTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT NON-DISCRIMINATION STATEMENT

The policy of the North Orange County Community College District is to provide an educational, employment, and business environment, including but not limited to, access to its services, classes, and programs in which no person shall be unlawfully denied full and equal access to the benefits of, or be unlawfully subjected to discrimination on the basis of ethnic group identification, national origin, religion, age, sex, gender, gender identification, gender expression, race, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or military and veteran status, or as otherwise prohibited by state and federal statutes, or because they are perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.