Job Details
Project Specialist (SC - International Students)
Project Specialist (SC - International Students)
South Orange County Community College District
Salary: $27.50 Hourly
Location: Saddleback College - Mission Viejo, CA
Job Type: SC - Non-Bargaining Unit (Part-Time) - Temporary
Job Number: 202401163
Office, Division, or School: SC - Enrollment Services
Department or Operating Unit: SC - International Students Program
Closing: 9/28/2026 11:59 PM Pacific
Culture of Care:
At the South Orange County Community College District (SOCCCD), we foster a Culture of Care grounded in connection, collaboration, inclusion, and service. We seek employees who contribute to a welcoming, student-centered environment and who understand the important role every position plays in advancing student success and strengthening our District community. Our employees build meaningful relationships, demonstrate empathy and professionalism, and promote a culture of belonging, engagement, and mutual respect.
Join SOCCCD and be part of a community dedicated to connection, purpose, and impact. We are seeking collaborative professionals committed to supporting students, creating meaningful experiences, and contributing to an inclusive and supportive workplace. Every employee helps shape a Caring District-one where students, colleagues, and the broader community feel valued, respected, and empowered. If you are passionate about service and making a positive difference, we invite you to bring your talents to our team.
Application Instructions:
- Complete all sections and fields on the application and attach all required documents - incomplete applications may not be considered.
- Include all relevant education, training, and/or experience on the application.
- Do not include any personally identifiable, confidential, or otherwise unrequested information that does not pertain to job related factors (e.g., social security number, date of birth, pictures, etc.) on your application or attached documents.
- For job postings with a close date, all applications received by 11:59 PM (Pacific Time) on the job posting close date, will receive consideration.
- For job postings with an initial screening date, all applications received by 11:59 PM (Pacific Time) on the job posting initial screening date, will receive priority consideration; however, typically the job posting will remain open, and continue to accept applications, until the position is filled.
Description
SUMMARY DESCRIPTION
Under general supervision, the Project Specialist provides administrative and program support to the International Students Office. The position assists with the international student admissions process, responds to inquiries from current and prospective students and members of the public, provides front-desk and telephone support, assists with student records and documentation, and supports orientations, cultural activities, and other student events. The Project Specialist works collaboratively with college departments to provide responsive service to international students and supports the day-to-day operations of the office.
REPRESENTATIVE DUTIES
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
Greet and assist students, visitors, and members of the public at the front desk; provide information and assistance or refer individuals to the appropriate staff member or campus office.
Answer telephone calls and respond to email inquiries from current and prospective international students, applicants, and members of the public.
Provide general information regarding international student admissions, enrollment, college services, and office procedures.
Assist with processing international student applications and collecting, reviewing, organizing, and tracking required documentation in accordance with established procedures.
Assist with the preparation and distribution of immigration-related documents, including I-20 forms, under established procedures and the direction of appropriate staff.
Enter, update, and retrieve student information in college computer systems; maintain accurate and organized electronic and paper records.
Assist with monitoring application and documentation status and follow up on missing or incomplete information as directed.
Assist with scheduling and coordinating student orientations, cultural activities, workshops, and other international student programs and events.
Assist with event preparation, including room setup, materials preparation, registration, check-in, and related logistical activities.
Prepare and distribute flyers, emails, announcements, and other informational materials to promote programs, services, and events.
Communicate and coordinate with Admissions, Counseling, Student Services, and other campus departments to assist with international student needs and referrals.
Assist with preparing reports, correspondence, spreadsheets, forms, and other office materials.
Provide general administrative support, including filing, scanning, copying, data entry, and maintaining office supplies and materials.
Maintain confidentiality and handle student and other sensitive information in accordance with applicable policies and procedures.
Perform other related duties as assigned.
QUALIFICATIONS
Knowledge of:
Basic office practices, procedures, and customer service principles.
General college admissions, enrollment, and student support services, particularly those affecting international students.
Basic concepts related to international student admissions and immigration documentation; training will be provided.
Basic recordkeeping and data-entry practices.
Common computer applications, including word processing, spreadsheets, email, internet browsers, and electronic file management.
Professional telephone, email, and interpersonal communication practices.
Principles of confidentiality and appropriate handling of student information..
Skills and Abilities to:
Communicate clearly, professionally, and courteously in person, by telephone, and in writing.
Provide effective customer service to individuals from diverse cultural, linguistic, and educational backgrounds.
Establish and maintain effective working relationships with students, staff, faculty, administrators, and members of the public.
Organize work, establish priorities, meet deadlines, and maintain accurate records.
Follow established procedures and instructions and seek clarification when necessary.
Accurately enter, retrieve, and maintain information using computer systems and standard office applications.
Operate standard office equipment, including computers, printers, scanners, and related equipment.
Exercise discretion and maintain confidentiality when handling student records and sensitive information.
Work effectively as a member of a team and independently with general supervision.
Assist with the coordination and implementation of student programs, orientations, and events.
Adapt to changing priorities and work assignments.
Report to work on a regular and consistent basis, as scheduled, to assigned job.
WORKING ENVIRONMENT AND PHYSICAL DEMANDS
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Work is usually performed in an office setting at the college. Regular contact with students, staff, and members of the public. May be asked to help with occasional evening or weekend events. Work involves sitting for long periods while using a computer. May need to lift and carry materials or supplies (up to 25 pounds). Frequent talking, listening, and using hands for typing and writing. Moving around campus to support events or deliver documents.
Supplemental Information
Work Schedule: TBD - Schedule and shift vary and are subject to change in accordance with the department's needs.
Hours per Week: Up to 25
Employment Conditions and Information:
This is a short-term, temporary, hourly Non-Bargaining Unit (NBU) assignment, not to exceed 160 days and 960 hours per fiscal year (July 1st through June 30th). Short-term, temporary NBU positions may only be used on an intermittent, seasonal, or project basis. Education Code Section 88003 states "Short-term employee means any person who is employed to perform a service for the district, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis."
After successful completion of the onboarding requirements, an individual may be employed by the South Orange County Community College District (SOCCCD) as a short-term, temporary NBU employee. Employment will be on an "if and as needed" basis, as determined by the SOCCCD. The assignment may be shortened or extended at any time, due to departmental needs, with little to no notice. NBU employment is at-will, and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated.
NBU employees are limited to working in a single position for a single department and site (assignments are onsite only).
NBU employees are paid on a monthly basis. The payroll reporting period is from the 1st of the month to the last day of the month. NBU employees are paid on the 10th of the following month.
Example: For the following reporting period: January 1st through January 31st, the NBU employee will be paid on February 10th.
NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees Retirement System (CalPERS), through payroll deduction. The SOCCCD does not intend to employ NBU employees for more than 960 hours during any fiscal year.
Notice to all Candidates for Employment:
The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. The South Orange County Community College District (SOCCCD) will not sponsor any visa applications.
Employees must reside in California while employed with the SOCCCD.
California Public Employees Retirement System and California State Teachers Retirement System:
A California Public Employees Retirement System ("CalPERS") retiree may not accept employment as a CalPERS retired annuitant (i.e., "extra help" or "interim or acting for a vacant position") with the SOCCCD until after the first 180 days of retirement. Anyone retired from CalPERS accepting employment in a position that qualifies for membership in CalPERS with the SOCCCD will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.
Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the SOCCCD to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS.
Disability Accommodations:
If you require special accommodations in the application and/or evaluation process, please notify Human Resources at least two (2) business days prior to the job posting close or initial screening date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu.
Attendance Requirement:
All SOCCCD employees are required to report to work on a regular and consistent basis, as scheduled, to assigned job.
Campus Crime and Safety Awareness:
Information regarding campus crime and safety awareness can be found at www.ivc.edu or www.saddleback.edu. Paper copies are available in the Human Resources office upon request.
Non-Discrimination Notice:
The SOCCCD provides access to its services, classes, and programs without regard to national origin, immigration status, religion, age, gender, gender identity, gender expression, race, ethnicity, color, medical condition, military and veteran status, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because they are perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.
California Fair Chance Act:
The SOCCCD will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the SOCCCD is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.
Diversity, Equity, Inclusion and Access:
The SOCCCD is looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community.
The SOCCCD is committed to ensuring that all students have the opportunity to succeed in their classes and as such, to eliminating institutional barriers that disproportionately impact students of color. Irvine Valley College and Saddleback College are deeply committed to fostering an inclusive environment where students, staff, and faculty from diverse backgrounds can thrive academically and professionally.
Irvine Valley College (IVC) serves approximately 21,584 students, reflecting a rich diversity: 41% Asian, 2% Black/African-American, 21% Hispanic/Latino, 8% Southwest Asian and North African, 5% two or more races, and 21% White in Fall 2024.
Similarly, Saddleback College (SC) serves around 25,789 students, with demographics showing 12% Asian, 2% Black/African-American, 29% Hispanic/Latino, 5% two or more races, and 47% White in Fall 2024.
These numbers underscore the importance of our commitment to eliminating equity gaps across all student demographics through implementing dynamic, student-centered practices and policies. To support the academic and career success of our diverse student body, we seek a candidate who will actively contribute to our mission of inclusivity and support. The ideal candidate's values will align with SOCCCD's goals for Diversity, Equity, and Inclusion (DEI) and Equal Employment Opportunity (EEO).
Equal Employment Opportunity:
The District is committed to the principles of equal employment opportunity and providing a workplace that is compliant and free of discrimination and harassment. All qualified applicants are evaluated for employment without regard to ethnicity or race, color, religious creed, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, disability, medical condition, genetic information, age, veteran status, political or organizational affiliation, or any other protected characteristic in compliance with federal and California law.
THE SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
To apply, please visit <a href=""https://apptrkr.com/9783643"">https://www.schooljobs.com/careers/socccd/jobs/5458510/project-specialist-sc-international-students
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