Job Details

Administrative Coordinator

Salary: $5,089.00 - $6,440.00 Monthly
Job Type: Classified Full Time
Job Number: 20260713
Closing: 7/23/2026 12:00 PM Pacific
Location: Merced College, CA
Department:


As a member of the Office of Instruction, the Administrative Coordinator will provide administrative and operational support to the Associate Vice President of Instruction, helping advance the College's mission of instructional excellence and student success. This role fosters collaboration across academic schools and campus departments while supporting projects, planning efforts, and daily operations that keep things running efficiently. We are seeking an organized, proactive professional who enjoys improving processes, embraces technology, and thrives in a collaborative, fast-paced environment. If you are committed to exceptional service, embrace innovation and continuous improvement, and are eager to make a meaningful impact in higher education, we encourage you to apply and become an integral part of the Office of Instruction.

Merced College is more than a community college - we are a catalyst for transformation, redefining higher education and setting new standards for excellence. Serving nearly 20,000 students each year, we are proud to be a leading center of learning and opportunity in California's Central Valley.

Founded in 1962, Merced College blends a strong tradition of academic excellence with forward-thinking innovation to create an inclusive and engaging environment for students and employees alike. Committed to the well-being, growth, and professional success of our team, we foster collaboration and a supportive culture where every employee is empowered to make a difference. Located in the heart of California's Central Valley, the City of Merced offers a welcoming community of more than 90,000 residents, with easy access to the Bay Area, Sacramento, and Yosemite National Park.

If you are passionate about innovation, equity, and student success, we invite you to join the Merced College team.
Merced College Mission

At Merced College, students are our focus, and we are known by their success. We transform lives through education and workforce development.

Merced College Vision

Enriching our community through educational experiences and support services:

• Degree/Certificate Programs
• Transfer
• Career Technical Education
• Workforce Training
• Lifelong Learning
• Basic Skills
• Community Engagement

Merced College promoters student success through equitable access, continuous quality improvement, and institutional effectiveness, all with a focus on student achievement.

Salary Schedule:
Range 23
40 hours/week
12 months/year

General Description

Under general director and in collaboration with the dean; assists in planning, organizing, coordinating and administrative duties related to the responsibilities of the dean, faculty, and support staff within the School assigned.

Examples of Duties


Representative Duties:

• Performs a wide variety of complex, highly skilled administrative support duties for the dean, faculty, and support staff to which assigned, involving the use of independent judgment and an understanding of School, division, and District policies, procedures, functions, and operations
• Manages and facilitates office workflow and daily functions
• Coordinates faculty and support staff evaluation processes; compiles, renders, and disseminates faculty evaluation results
• Assists dean and faculty leads with the formulation, production, and maintenance of the schedule of classes
• Ensures accurate accounting and preparation of instructional items including faculty schedules, faculty load sheets, and related forms and documents
• Identifies, troubleshoots, resolves and recommends solutions related to School processes
• Produces reports, publications, forms, bulletins, and brochures relating to the School
• Assists dean in administration and maintenance of assigned budgets
• Schedules, attends and participates in a variety of professional meetings, committees, and District events
• Records, transcribes and prepares minutes and summaries of actions taken and effectively disseminates pertinent information
• Assists students by providing information related to the School and regarding types of services and programs available at Merced College
• Maintains students' program records, files documentation in accordance with federal and state laws, and district policies as it relates to the School
• Serves as a liaison to individuals, groups, associations, and professional agencies to coordinate activities, provide technical assistance, advice, and support
• Trains dean, faculty and support staff on application of processes, policies, procedures, and current technology
• Disseminates information where judgment, knowledge, confidentiality, and interpretation of policies, procedures, and regulations are necessary
• Coordinates travel and accommodations related to the School's programs
• Orders and issues supplies; prepares requisitions, designates accounts to be charged, and follows up on purchase orders for the School
• Maintains and updates the School web pages
• Trains, assigns, and oversees student assistants
• Maintain currency with technology used by the District
• Other related duties as assigned

Knowledge of:

• Office management
• Budget management
• Time management principles
• Current Microsoft Office technology and programs
• California Community College system
• Project management
• Principles of business letter and report writing, including the use of good English, spelling and punctuation

Ability to:

• Work independently
• Prepare and edit reports, presentations, and other materials
• Train and supervise student workers
• Transcribe minutes for meetings efficiently and effectively
• Keyboard at 55 net words per minute from clear copy
• Operate automated and specialized office equipment, including a computer and printer
• Utilize standard and specialized software formats
• Deal with the public and other District employees in an effective, tactful, and diplomatic manner
• Work cooperatively with others
• Promote and incorporate culturally affirming DEIA and anti-racist principles to nurture and create a respectful, inclusive, and equitable learning and work environment. In conducting their duties, staff members shall respect and acknowledge the diversity of students and colleagues.

Typical Qualifications


REQUIRED EDUCATION AND EXPERIENCE

Education/Training/Experience

• Associate's degree AND at least one year of applicable experience
  OR
• High school diploma OR GED AND four (4) years of applicable experience
  OR
• The equivalent education and experience
• Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

PHYSICAL DEMAND AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential job functions.

Environment:

Work is performed primarily in an office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends

Physical Ability to:

• Hear and understand speech at normal levels
• Communicate so others will be able to clearly understand normal conversation
• Read printed matter and computer screens
• Stand or sit for prolonged periods of time
• Bend and twist, stoop, kneel, crawl, push, pull
• Reach in all directions
• Work at a desk, conference table or in meetings of various configurations
• Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard

Vision:

See in the normal visual range with or without correction

Hearing:

Hear in the normal audio range with or without correction

Supplemental Information


How to Apply:

1. Submit a complete application by the closing date/time on the Merced College career pages at https://www.governmentjobs.com/careers/mccd/transferjobs

Required Documentation:

1. Letter of interest addressing your qualifications for the position (cover letter)
2. Resume
3. List of three professional references (no reference letters permitted)
4. If applicable, legible unofficial college transcripts; transcripts must include the degree major and date the institution granted the degree; official copies are not required unless applicant is hired
5. If applicable, foreign transcripts must include a U.S. evaluation and translation completed by an approved organization.

Only the required documentation as listed above will be accepted for this recruitment. Any additional documentation will be removed from your application profile.

Interview Information:

Those applicants deemed highly qualified for the position will be invited to appear for oral interviews before a screening committee. A limited number of candidates will be invited to interviews. Interviews will be scheduled on site.
Interviews are tentatively scheduled for August, 4 2026 with an in-person second interview scheduled for the following day.

Employee Benefits:

Health benefits for the employee and all their eligible dependents cost employee's only $12 per month and provide access to PPO medical coverage, PPO dental coverage, VSP Vision coverage, and more! Please visit our Merced College Benefits Website for more details about our incredible employee benefits. In addition, sick leave and retirement benefits are also provided.

Condition of Employment:

The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment. In compliance with the Immigration Reform Act of 1986, all new employees are required to verify their identity and the right to work in the United States. All offers of employment are subject to approval by the Board of Trustees. The applicant must be able to perform the essential functions of the position with or without reasonable accommodations.

Individuals with disabilities may request any needed accommodation to participate in the application process. Please submit your request with your application to the Human Resources Office.

Merced Community College District is an Equal Opportunity Employer



To apply, visit https://www.schooljobs.com/careers/mccd/jobs/5408683/administrative-coordinator





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