Job Details

Santa Rosa Junior College
Payroll Analyst
  • Position Number: 6903486
  • Location: Santa Rosa, CA
  • Position Type: Business - Accounting


Payroll Analyst
Santa Rosa Junior College


Salary: $8,320.00 - $10,113.00 Monthly

Job Type: Management

Job Number: 25-01536

Location: Santa Rosa, CA

Department: Payroll

Closing: Continuous

Description

FIRST APPLICATION REVIEW DEADLINE: February 23, 2026

Position is open until filled. Completed applications received by the application review deadline will be given priority consideration. It is the candidate's responsibility to be sure that ALL required materials noted under the application procedures section of this job announcement are submitted.

RECRUITMENT TIMELINE:
The following timeline dates are tentative and subject to change, as determined by the Screening and Interviewing Committee.
  • First Round of Interviews: Week of March 30, 2026
  • Finalist Interviews: April 9, 2026
  • Desired Start Date: April 27, 2026

Compensation/Benefits
  • Salary Range: $8,320.00 - $10,113.00 per month (25/26 Management Salary Schedule); maximum initial salary placement at mid-range, which is $9,173.00 per month (placement within this range is based on assessment of previous experience as documented in application materials). An additional 2% compensation will be added to the base salary for an earned doctorate degree.
  • Fringe benefits: The District offers a competitive health & benefits package for employees and eligible dependents. You can learn more on our Benefits page.
  • Leave/Holiday time: Management employees earn 1 day of sick leave and 1.8333 days of vacation for each month worked. They are also entitled to holidays recognized by the District (18 holidays/year).
  • Retirement: Santa Rosa Junior College is a CalSTRS and CalPERS employer. Eligibility will be determined based on the regulations established by both agencies.

SCOPE OF POSITION:

Under the direction of the Manager, Payroll, coordinate and participate in technical payroll accounting activities; participate in the preparation, maintenance, processing, analysis and auditing of manual and automated payroll data, information, records and reports; ensure accuracy and completeness of payroll transactions; lead, train and provide work direction and guidance to staff.

Key Duties and Responsibilities

Examples of key duties are interpreted as being descriptive and not restrictive in nature. Incumbents routinely perform approximately 80% of the duties below.
  1. Assist in ensuring accurate and timely production of the District payroll functions; oversee and participate in the review, verification, auditing and processing of payroll forms, records and documents.
  2. Oversee and audit the daily operations of the Payroll department; research, evaluate and ensure that payroll issues and discrepancies are resolved in a proper and timely manner; and maintain and update set up in HR/Payroll System.
  3. Ensure receipt, processing and auditing of employee time information and related reports and documents; serve as the lead liaison for the District's IRC 125 plan administrator; oversee the inputting, coding and adjustment of employee information including deductions in an assigned computer system.
  4. Participate in the preparation and maintenance of records and reports related to payroll, employee information, time sheets, benefits, salaries, leave, taxes, deductions, payments and other assigned duties; review, evaluate and audit payroll, health benefit changes and related financial and statistical data, records and reports; identify programming errors and collaborate with Information Technology/Payroll Software Vendor to fix errors for accurate payroll processing.
  5. Lead, train and provide work direction and guidance to assigned staff; coordinate employee work assignments and review work for accuracy, completeness and compliance with established standards, requirements and procedures; provide input regarding staff evaluations.
  6. Participate in complex payroll support functions; calculate, review, verify and post a variety of complex payroll data such as gross pay, retirement, contract adjustments, retroactive payments, hours, tax information and leave; balance, reconcile and submit payrolls for check processing; input of new hires and enrollment/separation applications for retirees and active employees in appropriate retirement system.
  7. Coordinate auditing, record-keeping and reporting functions to ensure proper application, calculation and reporting of payroll data, benefits and taxes; oversee and participate in the coding and application of voluntary deductions; oversee the distribution and processing of retirement plans and Health Savings Account (HSA) plans; coordinate the processing of payroll deductions for health and welfare benefits, disability and Workers' Compensation; verify proper authorizing signatures, coding and accuracy of payroll adjustments; coordinates electronic transfer of funds for District's retirement accounts and update all employee information online.
  8. Provide technical training and assistance to staff concerning payroll activities and related functions; respond to inquiries, resolve issues and provide detailed and technical information concerning related standards, requirements, calculations, deductions, taxes, benefits, data, laws, regulations, policies and procedures.
  9. Process and evaluate payroll deductions for tax-sheltered annuities; work with employees, external agencies and representatives of tax-sheltered annuities in processing related transactions; verify proper record-keeping of annuity deductions and compliance with current IRS tax laws. Reviews and verifies documentation for emergency withdrawals for tax sheltered annuities.
  10. Compose, distribute and respond to inquiries and distribute payroll-related documents and materials to employees.
  11. Audit retirement funds and transactions for accuracy including coding, system eligibility and tracking; receive, process and respond to employment verifications, unemployment audits and retirement system inquiries; provide and verify related data and information.
  12. Communicate with District staff, vendors and external agencies to exchange information; serve as a resource to District staff, outside agencies and other regarding payroll functions.
  13. Prepares and analyzes payroll data for complex calculations for District's collective bargaining negotiations. Provides confidential information, reports, and analysis to assist the District in labor negotiations.
  14. Assists Payroll Manager with conducting research, analyzing legislative changes pertaining to retirement, health benefits, tax codes, and implementation at the District level.

KNOWLEDGE OF:
  1. Principles and practices involved in payroll administration and retirement systems.
  2. Applicable laws, codes, regulations, policies and procedures.
  3. STRS/PERS retirement rules and regulations.
  4. Retirement funds such as 403b/457 plans, IRC 125 and HSA plans.
  5. Applicable section of Collective bargaining and California Education code.
  6. Tax withholding, voluntary deductions and employee benefits.
  7. Preparation, maintenance, verification, auditing and processing of payroll records and reports.
  8. Computer applications for payroll and auditing functions, general data processing terminology and capabilities.
  9. Record retrieval and storage systems.
  10. Financial and statistical record-keeping techniques.
  11. Preparation of financial statements and comprehensive accounting reports.
  12. Principles and practices of supervision and training.
  13. Oral and written communication skills.
  14. Interpersonal skills including tact, patience and courtesy.

ABILITY TO:
  1. Train and provide work direction and guidance to assigned staff
  2. Plan and conduct trainings and workshops.
  3. Interpret and apply collective bargaining agreements, retirement regulations, and IRC codes to personnel.
  4. Perform complex and highly specialized payroll calculations and support functions.
  5. Monitor, audit, adjust and reconcile payroll data.
  6. Oversee the input, coding and adjustment of time sheet information.
  7. Coordinate and oversee the processing of payroll-related forms and applications.
  8. Provide technical training and assistance concerning payroll activities and related functions.
  9. Interpret, apply and explain laws, codes, rules, regulations, policies and procedures.
  10. Establish and maintain cooperative and effective working relationships with others.
  11. Operate a computer and assigned office equipment.
  12. Determine appropriate action within clearly defined guidelines.
  13. Meet schedules and time lines.
  14. Work confidentially and with discretion.
  15. Work independently with little direction.
  16. Oversee and participate in the preparation and maintenance of various financial and statistical records, reports and statements related to employees and payroll.


Minimum Qualifications

Candidates/incumbents must meet the minimum qualifications as detailed below, or file for equivalency. Equivalency decisions are made on the basis of a combination of education and experience that would likely provide the required knowledge and abilities. If requesting consideration on the basis of equivalency, an Equivalency Application is required at the time of interest in a position (equivalency decisions are made by the supervising administrators, in coordination with the department where the vacancy exists, if needed.)

EDUCATION:

Associate's degree with course work in accounting, business or related field

EXPERIENCE:

Increasingly responsible payroll experience.

Preferred Qualifications:
  1. Intermediate skills in Microsoft Excel.
  2. Familiarity with California public retirement systems (PERS & STRS).
  3. Demonstrated leadership or supervisory experience.
  4. Strong analytical and research skills to support payroll operations.


Application Procedures

To be considered for this recruitment, applicants must provide the following:
  1. A completed Santa Rosa Junior College/GovernmentJobs.com Employment Application and responses to Agency-wide Questions.
  2. Contact information (phone number and email address) for three professional references. One reference must be from a current or previous supervisor.
  3. A brief cover letter.
  4. Current resume.
  5. A written response to the diversity supplemental question.
  6. Copies of transcripts of all college-level coursework. Transcripts must state that the Degree(s) has been conferred or awarded.
    • If transcripts are from an institution outside of the United States, applicant must provide a formal evaluation by a credential evaluation service accredited by the National Association of Credential Evaluation Services of their international degree(s) at the time of application. For further details on SRJC requirements on Foreign Degrees, please see Foreign Degree Requirements.
  1. If you do not possess minimum qualifications as noted under the Minimum Qualifications Section above, you must complete and attach the Management Equivalency Application (Download PDF reader)(Download PDF reader) and supporting documents, including narrative synopsis, to your employment application.

PLEASE SUBMIT ONLY MATERIALS REQUESTED.

CONDITIONS OF EMPLOYMENT
  • Successful applicants must provide proof of eligibility to work in the United States.
  • Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
  • If selected for the position, official transcripts must be submitted prior to employment.
  • Must be willing to work on-site as determined by the department (the Sonoma County Junior College District does not offer remote only' assignments).
  • Within 6 months of employment, must complete required District trainings on topics such as Sexual Harassment and Abusive Conduct Prevention, and Title IX.

ADDITIONAL INFORMATION
  • Sonoma County Junior College District will not sponsor any visa applications.
  • Applicants must be available for interviews at Santa Rosa Junior College at no cost to the District.
  • Applicants who have disabilities may request that accommodations be made to complete the selection process by contacting the Office of Human Resources directly at (707) 527-4954.
  • Clery Report: Crime awareness and security information are available from District Police. (Public Law 101-542). The Clery Report can be found here.
  • An applicant who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Human Resources Department.

ABOUT THE SONOMA COUNTY JUNIOR COLLEGE DISTRICT
Santa Rosa Junior College (SRJC) is a public single college district located in Sonoma County, California and serves the County of Sonoma and portions of Marin and Mendocino counties. Sonoma County is rich in history, beauty, and culture and is an excellent choice for a place to live and work. The District is designated as a Hispanic-Serving Institution, reflecting the great responsibility to the educational attainment and economic well-being of the surrounding community. The District prides itself on being an inclusive, diverse, and sustainable community that fosters the growth and development of its students, faculty, and staff. SRJC is a unique institution in a unique environment. SRJC serves approximately 22,000 students each semester and is committed to inclusion, diversity, equity, anti-racism, and accessibility.

Santa Rosa Junior College has been an integral part of the Sonoma County community and its rich history, beauty and culture for more than 100 years. The District has two campuses, located in Santa Rosa and Petaluma, California, two centers, a Public Safety Training Center located in Windsor, California, and the Robert Shone Agricultural Center located in Forestville, California, and SRJC Roseland in Southwest Santa Rosa. Students may choose from over 100 associate degree majors and certificate programs, complete courses toward the first two years of a bachelor's degree program or pursue courses for other professional or personal reasons.

Please see the following Online Resources to learn more about SRJC:

Non-Discrimination
The Sonoma County Junior College District does not discriminate on the basis of race, religious creed, color, national origin, ancestry, ethnic group identification, physical disability, mental disability, medical condition, genetic condition, marital status, sex, gender, gender identity, gender expression, genetic information or sexual orientation in any of its policies, procedures or practices; nor does the District discriminate against any employees or applicants for employment on the basis of their age. This non-discrimination policy covers admission, access and treatment in District programs and activities--including but not limited to academic admissions, financial aid, educational services and athletics--and application for District employment.

The Sonoma County Junior College District is an equal opportunity employer.

For more information about Title IX, please refer to District Board Policy 3433 and Administrative Procedure 3434, which outlines our commitment to proactive measures in preventing sexual harassment and ensuring a respectful and inclusive community for all.



To apply, please visit https://www.schooljobs.com/careers/santarosajc/jobs/5224058/payroll-analyst




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