Job Details

Santa Rosa Junior College
  • Position Number: 6060351
  • Location: Santa Rosa, CA
  • Position Type: Business - Accounting


Payroll Specialist
Santa Rosa Junior College


Salary: $6,654.00 - $8,090.00 Monthly

Job Type: Classified

Job Number: 21-01464

Location: Santa Rosa, CA

Department: Payroll

Closing:

Description

APPLICATION FILING DEADLINE: 3/27/25

Position is open until filled. Completed applications received by the application review deadline will be given priority consideration. It is the candidate's responsibility to be sure that ALL required materials, noted under the application procedures section of this job announcement are submitted.

A completed application will have the following:
  • Santa Rosa Junior College/SchoolJobs.com employment application
  • References
  • Cover Letter
  • Resume
  • Copies of transcripts
  • Classified Equivalency Application (if applicable)

See Application Procedures for more information

TENTATIVE TIMELINE
The following timeline dates are tentative and subject to change, as determined by the Screening and Interviewing Committee:
  • Application Review Deadline: 3/27/25
  • First Round of Interviews: 4/22/25 and 4/23/25
  • Finalist Interviews: Week of 4/29/25 - 5/2/25
  • Desired Start Date: Week of 5/12/25 - 5/15/25

COMPENSATION AND BENEFITS:
  • Salary Range: $6,554.00 -$8,090.00 per month (24/25 Classified Salary Schedule); maximum initial placement at mid-range, which is $7,334.00 per month (placement within this range is based on assessment of previous experience as documented in application materials).
  • Fringe Benefits: The District offers a competitive health & benefits package for employees and eligible dependents. You can learn more on our Benefits page.
  • Leave/Holiday Time: Full-time classified Unit members earn 8 hours of sick leave and start off accruing hours of vacation for each month worked (accrual rate increases after first year of employment and rates are pro-rated for part-time employees). Employees are also compensated for holidays recognized by the District (18 holidays/year, pro-rated for part-time employees).

SCOPE OF POSITION:
Ensures accurate and timely production of the District's payroll by overseeing and auditing payroll processes. Coordinates retirement enrollment process for all new associate faculty. Administers and creates employee payroll records and maintains current information in the payroll system. Assists employees and external vendors with payroll inquiries and issues. Administers the employee online portal, garnishments, digital archives, health savings account, and payroll records. Serves as a lead worker to other staff in the area.

This is a regular, full-time (1.0 FTE), 12-months per year, classified position. The tentative work schedule will be Monday through Friday from 8:00am - 5:00pm. This position is contingent upon funding and Board approval.

Essential Functions
KEY DUTIES AND RESPONSIBILITIES:

Examples of key duties are interpreted as being descriptive and not restrictive in nature. Incumbents routinely perform approximately 80% of the duties below.
  1. Assists in daily operations and serves as a representative of the Payroll Department providing technical expertise, training, and analytical support to staff. Audits work for accuracy, completeness, and compliance with applicable local, state, and federal laws, rules, regulations, and collective bargaining agreements
  2. Analyzes and audits accounting and payroll calculations. Oversees the closing, processing, and transmittal of payroll
  3. Compiles data, performs technical analyses, and creates payroll reports. Analyzes data to verify information and recalculates to comply with reporting requirements.
  4. Collaborates across departments and with external vendors to implement current regulations and develop new programs. Provides auditors with payroll documentation, audit responses and corrective actions.
  5. Makes recommendations for improvement and assists in review and implementation of new payroll systems and processes.
  6. Composes and distributes payroll documents to employees and external agencies. Receives and responds to all wage-withholding requests and disseminates information to employees. Responds to disputes and serves as a liaison to employees and agencies regarding payroll functions. Responds to subpoenas for wage information.
  7. Administers health savings accounts, and processes enrollment and oversees payroll deductions for health and welfare benefits; processes electronic transfers to fund health accounts.
  8. Assists with research and analysis of retirement systems, flexible spending accounts for health benefits, and tax codes.
  9. Serves as lead worker to other classified and short-term, non-continuing employees in the area.
  10. May supervise and direct the work of student employees.

KNOWLEDGE OF:
  1. Public employee retirement systems.
  2. Current methods, practices, and terminology used in payroll, and financial and statistical record keeping.
  3. Relevant local, state, and federal rules and regulations, programs, policies and procedures, including retirement systems, tax sheltered annuities and flexible spending accounts.
  4. Use of applicable technology, including standard office productivity software and other appropriate technology.

ABILITY TO:
  1. Perform complex payroll work.
  2. Work under time constraints.
  3. Interpret, explain, and apply various retirement systems, Internal Revenue Code rules, collective bargaining agreements, and regulations.
  4. Assist in the development of alternative retirement systems.
  5. Perform complex mathematical calculations.
  6. Develop and maintain financial and statistical records.
  7. Collaborate productively and cooperatively with individuals and groups both internally and/or externally.
  8. Communicate effectively, both orally and in writing.
  9. Exercise appropriate judgement in interactions with others and with work processes.
  10. Interact with the public in a helpful, courteous, and professional manner.
  11. Demonstrate sensitivity to, and respect for, a diverse population.


Minimum Qualifications

Candidates/incumbents must meet the minimum qualifications as detailed below, or file for equivalency. Equivalency decisions are made on the basis of a combination of education and experience that would likely provide the required knowledge and abilities. If requesting consideration on the basis of equivalency, an Equivalency Application is required at the time of interest in a position (equivalency decisions are made by the supervising administrators, in coordination with the department where the vacancy exists, if needed.)
EDUCATION:
Associate degree in accounting, business, or a closely related field of study required.
EXPERIENCE:
2+ years of related experience working with electronic payroll, accounting, financial, or statistical records and systems, including experience serving in a lead role.
SANTA ROSA JUNIOR COLLEGE COMMITMENT:
All classifications require a commitment to the District's Vision, Mission, Values, Goals and Objectives as articulated in the Strategic Plan.

Application Procedures

In order to be considered for this position, applicants must provide the following:
  1. A completed Santa Rosa Junior College Employment Application and responses to Agency-wide Questions. Please note resumes are not a substitute for completing the "Work Experience" section of the employment application. Applications will be considered incomplete if no work experience is listed, or if other required application fields are missing or incomplete.
  2. Contact information (phone number and email address) for three professional references. One reference must be from a supervisor.
  3. A brief cover letter explaining your interest in the position, including how you meet the minimum and preferred requirements and are qualified to perform the essential functions as listed in this section of the job posting.
  4. Current Resume.
  5. Copies of transcripts of all college-level coursework. Transcripts must state that the Degree(s) has been conferred or awarded. A copy of a diploma may be submitted in addition to the transcripts. If selected for the position, official transcripts must be submitted prior to employment. Unofficial copies (all pages) will be accepted if the unofficial document includes a seal, watermark, or other proof that the document was provided by an educational institution.
  6. If you do not possess minimum qualifications as noted under the Minimum Qualifications Section of the job posting, you must complete and attach the Classified Equivalency Application (Download PDF reader) and supporting documents, including narrative synopsis, to your employment application in order to be considered.

PLEASE SUBMIT ONLY MATERIALS REQUESTED.

Candidate Accommodations:
  • Candidates must be able to perform the job duties included in this job posting in order to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
  • Accommodation requests will be considered on a case-by-case basis.
  • If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please contact the Human Resources Department.


CONDITIONS OF EMPLOYMENT (Prior to beginning employment):
  1. In accordance with Federal Law all employees must provide proof of eligibility to work in the United States.
  2. Must be fingerprinted in California (no exceptions) and have background clearance (at applicant's expense).
  3. Must be willing to work on-site as determined by the department (the Sonoma County Junior College District does not offer remote only' assignments).
  4. Must take a Tuberculosis (TB) test (once hired and every four years thereafter).
  5. Within 6 months of employment, must complete required District trainings on topics such as Sexual Harassment and Abusive Conduct Prevention, and Title IX.

ABOUT THE SONOMA COUNTY JUNIOR COLLEGE DISTRICT
Santa Rosa Junior College has been an integral part of the Sonoma County community and its rich history, beauty and culture for more than 100 years.
SRJC is a public two-year community college, which serves the County of Sonoma and portions of Marin and Mendocino counties. The District has two campuses, located in Santa Rosa and Petaluma, California, two centers, a Public Safety Training Center located in Windsor, California, and the Robert Shone Agricultural Center located in Forestville, California, and our newest site in the Roseland area of the City of Santa Rosa. Students may choose from over 100 associate degree majors and certificate programs, complete courses toward the first two years of a bachelor's degree program, or pursue courses for other professional or personal reasons.
SRJC serves approximately 22,000 students each semester and is committed to inclusion, diversity, equity, anti-racism, and accessibility. The ideal candidate will share SRJC's commitment to be an inclusive, diverse and sustainable learning community that engages the whole person.
Please see the following Online Resources to learn more about SRJC:

VISION: Santa Rosa Junior College commits to setting the standard in cultivating an accessible, open, barrier-free, sustainable environment for students, employees, and the community. The college envisions equitable, impactful, transformative, enriching, and holistic learning opportunities that inspire our students to thrive.

MISSION: Santa Rosa Junior College transforms the lives of our culturally rich student body, employees, and community by cultivating a welcoming and antiracist environment, centered on social responsibility and cultural awareness. We offer exceptional teaching and learning in support of associate degree, certificate, transfer preparation, workforce preparation and community education programs, integrated with comprehensive student support services.

Equal Employment Opportunity
SRJC attracts and retains the most qualified faculty and staff from diverse backgrounds. This is achieved through an inclusive recruitment strategy and a rigorous, thorough hiring process that begins with the fair and consistent evaluation of each application for minimum qualifications and demonstrated skills specific to each position/assignment. Because the ability to serve students from broad cultural heritages, socioeconomic backgrounds and genders is a key commitment of the District mission, SRJC actively encourages applications from candidates who recognize the value that diversity brings to a professional educational community.

Non Discrimination
The Sonoma County Junior College District does not discriminate on the basis of race, religious creed, color, national origin, ancestry, ethnic group identification, physical disability, mental disability, medical condition, genetic condition, marital status, sex, gender, gender identity, gender expression, genetic information or sexual orientation in any of its policies, procedures or practices; nor does the District discriminate against any employees or applicants for employment on the basis of their age. This non- discrimination policy covers admission, access and treatment in District programs and activities-- including but not limited to academic admissions, financial aid, educational services and athletics--and application for District employment. SRJC Strategic Plan

Campus Security Policy and Campus Crime Statistics Act (Jeanne Clery Disclosure)
Sonoma County Junior College District's annual security report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Sonoma County Junior College District; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. Link to read or obtain a full copy of this report. Paper copies of the full report are available upon request by contacting Police Department Records at (707) 527-4963 or by visiting the Sonoma County Junior College District Police Department located at 2032 Armory Drive, Pedroncelli Center, Santa Rosa Campus.



To apply, please visit https://www.schooljobs.com/careers/santarosajc/jobs/4859719/payroll-specialist




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