Job Details

Special Program Assistant (TRIO)

Palo Verde College


Salary: $50,880.00 - $71,604.00 Annually
Job Type: Classified
Job Number: 327
Closing: 1/6/2025 4:30 PM Pacific
Location: Blythe, CA
Department: Student Success & Support Programs

Description


ABOUT THE COLLEGE

Palo Verde College is a publicly supported 2-year college located in the beautiful Southeastern California desert. Yearly enrollment is approximately 7,000 students (full and part-time).

Palo Verde Community College is an Equal Opportunity Employer and is committed to providing an educational environment which affirms and supports diversity in its faculty, staff, and administration, and promoting an environment of inclusion. At Palo Verde College, we value every team member's contribution in achieving the mission of providing excellent educational programs and services that contribute to the success of our students and the vitality of the community we serve. We are looking for individuals who enjoy working collaboratively in an environment of diversity, culture, thinking, and learning.

Palo Verde College is designated as a Hispanic-Serving Institution (HSI) and proudly offers many programs to serve and support our diverse student body. College faculty are expected to be willing to utilize different learning and teaching methods appropriate to the students they serve. Palo Verde College expands access to higher education and learning opportunities by providing education via in person, online, correspondence education, hybrid classes, and interactive television (ITV) modalities. Further information on the College's distance education programs can be found in the College Catalog. In addition, Palo Verde College is committed to serving students who have been impacted by the criminal justice system through education. Resources for teaching classes for incarcerated or formerly incarcerated students are available through the Rising Scholar Network.

LOCATION

Palo Verde College is located in the City of Blythe at one of the busiest entrance points to California. The college is located in a desert oasis adjacent to the beautiful Colorado River and the Palo Verde Valley. Blythe, and the fertile Palo Verde Valley, is primarily a farming and ranching area. Boating, fishing and hunting attract many tourists. The Palo Verde Valley is centrally located between Phoenix and Los Angeles, Las Vegas and the Mexican border. The valley's great climate, with more than 350 days of sunshine and mild winters, attracts thousands of winter visitors every year.

ABOUT THE TRIO PROGRAM

The Federal TRIO Programs (TRIO) are Federal outreach and student services programs designed to identify and provide services for individuals from disadvantaged backgrounds. TRIO serves and assist low-income individuals, first-generation college students, and individuals with disabilities to progress through the academic pipeline from middle school to post baccalaureate programs.

NATURE OF THE POSITION
Under the supervision of the area administrator or designee, the Special Program Assistant will performs a wide variety of specialized and technical clerical duties independently; monitors and tracks information, including budget and expenditures, maintains program files; trains and provides work processing and clerical support for the assigned program. The Special Program Assistant is proactive, detail-oriented, and committed to encouraging student growth and engagement.

Examples of Duties

DUTIES AND RESPONSIBILITES
1. Provides clerical, work processing, and other computer services for the assigned administrator and staff.
2. Assists in coordinating student participating recruitment, career support, student mentoring, college visits, workshops, and outreach.
3. Provides accounting services and maintain the ledger on expenditures the assigned Program.
4. Prepares, maintains, and distributes a variety of financial, statistical or narrative documents, specifications, logs, records or report related to assignments; assures appropriate or requested action by monitoring and following up as necessary.
5. Assists with the collection of data and preparation of reports.
6. Maintains confidentiality of records and compiles with the Family Educational Rights and Privacy Act (FERPA) regulations.
7. Operates a microcomputer, facsimile machine, copier, calculator, and other office equipment related to assignment.
8. Utilizes the computer data retrieval system for processing student data and typing all program letters, reports, and Program participates' rosters; process a variety of documents and information related to enrollment and student applications.
9. Schedules facilities, meetings or travel arrangements and maintain calendars; complete related reports as assigned.
10. Receives, opens, sorts, routes, and distributes mail and faxes.
11. Assists the assigned administrator in maintaining and organizing all records and filing systems.
12. Reviews request information, appeal or action and determine appropriate course of action.
13. Keeps an inventory of all Program equipment; order, store and maintain office supplies; order forms and other items as required.
14. Types correspondence, requisitions, memos, forms, reports and related material independently or from rough draft, copy notes or oral instructions, formal, proofread, edit, print, duplicate and distribute as appropriate.
15. Develops and organizes a library of college catalog and information, career information, and financial assistance information as trained or instructed.
16. Trains and provides work direction to student or hourly workers as assigned.
17. Updates the program's database and collect all necessary data.
18. Coordinates all conferences and travel for department staff members; creates department purchase requisitions.
19. Communicates and collaborates with associated school officials to collect student data and records to ensure program compliance.
20. Assists in the coordination of student events, programs, training workshops, internships, mentorships, publications, special services, and related activities.
21. Maintains a friendly, supportive atmosphere for students, staff, faculty and the public.
22. Demonstrates a strong commitment to diversity, equity, inclusion, and accessibility principles in all aspects of job performance; actively promotes and creates a welcoming and inclusive environment.
23. Performs other related duties as assigned.

KNOWLEDGE AND ABILITIES
KNOWLEDGE OF:
1. Modern office practices, procedures and equipment.
2. Budget tracking and monitoring.
3. Operation of microcomputer equipment and work processing, database management and spreadsheet application software.
4. Operation of equipment, such as facsimile machine, copier and electronic telephones.
5. Correct English usage, spelling, grammar and vocabulary.
6. Interpersonal skills including tact, patient and diplomacy.
7. Date entry techniques.
8. Record keeping and filing methods.
ABILITY TO:
1. Perform responsible and difficult clerical work with speed and accuracy.
2. Learn, interpret, apply and explain rules, laws, policies and procedures and apply them with good judgement in a variety of procedural situations.
3. Process documents accurately and in a timely manner.
4. Maintain accurate records and database using microcomputers and peripheral equipment.
5. Monitor complex budgets and tract expenditure.
6. Carry out verbal and written directions independently.
7. Establish and maintain effective and cooperatively working relationships with others.
8. Communicate effectively with frequent interruptions and stringent timelines.
9. Apply and explain procedures and requirements for area of assignment.
10. Collect, compile and analyze data.
11. Make arithmetical calculations with speed and accuracy.
12. Operate office equipment such as microcomputer and peripherals, calculator, copier and facsimile machine.
13. Train and provide work direction to others.
14. Use word processing, spreadsheet and database management computer software effectively.
15. Relate effectively to people of varied academic, cultural and socio-economic background using tact, diplomacy and courtesy.

Educational/Experience Qualifications

REQUIRED QUALIFICATIONS
1. An Associate's Degree or three years of increasingly responsible related clerical experience.
2. Record-keeping techniques.
3. Knowledge of and proficiency in the utilization of standard office productivity software programs (e.g., MS Word, Excel, PowerPoint, Outlook), personal computers, and the internet.
4. Ability to communicate effectively orally and in writing.
5. Ability to type 40 wpm.
6. Passage of the District's clerical skills tests.
7. Sensitivity to and understanding of the diverse academic, ethnic, racial, age, national origin, religious, gender, sexual orientation, disabilities, and socio-economic backgrounds.

PREFERRED QUALIFICATIONS
1. Bachelor's degree from an accredited institution.
2. Ability to speak, read, and write Spanish.
3. Knowledge of applicable California Education Code, Title 5, Chancellor's Office administrative procedures, applicable State and Federal regulations.

Supplemental Information

PHYSICAL DEMANDS AND WORK ENVIRONMENT
1. The physical demands and work environment are typical of an administrative job in an office environment.
2. The incumbent must be able to perform the essential functions of the job, with or without a reasonable accommodation.
3. This position may conduct routine visits to all service locations, including California Depart of Corrections and Rehabilitation (CDCR) facilities, Palo Verde College's Needles Center, and local high schools.

CLASSIFICATION/SALARY
1. This is a 12-month full time classified position. May include evening and weekend duty.
2. Row 6 on the classified salary schedule.
3. The District offers an attractive package of fringe benefits including medical, prescription, dental, vision and life insurance as accorded per CSEA agreement.
4. This position is contingent upon continued categorical funding.

APPLICATION PROCESS

Our employment online application process is designed to assist the search committee in evaluating whether or not you possess the required knowledge and skills for the position for which you are applying. Job-related information from all applicants will be evaluated to identify those best qualified. Only the best-qualified applicants will be selected for testing and further consideration. Therefore, the online application must be completed to allow a comprehensive review and evaluation. Failure to complete the online application (and supplemental material, when required) will constitute failure to comply with the selection process and the application will be rejected.

1. To guarantee consideration, a completed application and any other required material listed, must be submitted with the online application by the published closing date.
2. Applications are only accepted for positions currently open for recruitment.
3. Meeting minimum requirements does not guarantee you an interview.
4. Current employees who are applying for a position should be aware that material from their personnel files will not be included as part of the application packet, and they should provide information on past and present employment in the same degree of detail as any other candidate.
5. Applicants wishing to apply for more than one position must submit a separate application and required materials for each position.
6. Legible photocopies of documents will only be accepted.
7. Travel costs related to the interview process will be borne solely by the candidate.
8. Please read the job announcement/description carefully to ensure your background and education meet the requirements of the position
9. The selection process may also include practical exercise (i.e., training demonstration and/or other written, technical manipulative, or simulation exercises), or skilled testing to evaluate candidates' qualifications.
10. Applicants with foreign transcripts must be evaluated by an Accredited United States Institution, please see the approved organizations listed in the following link: https://www.ctc.ca.gov/docs/default-source/leaflets/cl635.pdf?sfvrsn=bb4f6e6a_6 or the National Association of Credential Evaluation Services link: https://www.naces.org/

REQUIRED DOCUMENTS

Cover Letter

Resume

Diversity Statement

Copies of Transcripts (Must show all work completed and the conferral date of the degree. If hired original transcripts must be submitted)

Six References (3 Professional and 3 Personal)

Professional Licenses (If applicable)

Recommended: Typing Certificate

Memorandum Qualification Form (If applicable) must upload

http://www.paloverde.edu/faculty-staff/pdf/memorandum-qualification-form.pdf (Download PDF reader)



To apply, please visit https://www.schooljobs.com/careers/paloverde/jobs/4767821/special-program-assistant-trio








Copyright 2024 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency


jeid-5cbf078a9c8a9144bcfb7e8777f48ef5