Job Details

Las Positas College
Las Positas College provides an inclusive, learning-centered, equity-focused environment that offers educational opportunities and support for completion of students transfer, degree, and career-technical goals while promoting lifelong learning. At Las Positas College we know that equity will be achieved by changing the impacts of structural racism, ableism, homophobia, and systematic poverty on student success and access to higher education, achieved through continuous evaluation and improvement of all services. We believe in a high-quality education focused on learning and an inclusive, culturally-relevant environment that meets the diverse needs of all our students and staff.

Equity is parity in student educational outcomes; it places belonging for students of color and disproportionately impacted students at center focus. Our prized and emerging equity efforts include Puente, Umoja, ConnectUp, Brother 2 Brother, Sister 2 Sister, Black Student Union, Presidential Task Force on Systemic and Institutionalized Racism, the Presidential Speaker Series, Black Education Association, UndocuAlly Taskforce, curriculum reviews and a linguistic justice curriculum.

Located in Livermore, Las Positas College is becoming an institution that reflects the diversity in California. We are a learning-centered institution focused on excellence and student success, and are fully committed to supporting all Tri-Valley residents in their quest for education and advancement.

Joining Our College Community
We seek equity-minded applicants who demonstrate they understand the benefits diversity brings to an educational community. We look for applicants who:Value and intentionally promote diversity and consciousness of differenceDemonstrate cultural humility and an ongoing desire to improve cultural competenceAre dedicated to addressing issues of social justiceAccept their shared role and responsibility in addressing opportunity and achievement gaps experienced by studentsHave experience and success in closing student equity gaps and engaging in equitable practices, or are knowledgeable and enthusiastic about implementing practices that achieve these goalsActively seek to identify, disrupt, and remove institutional and/or systemic barriers that adversely impact historically marginalized communitiesEmpower the underrepresented and underservedFoster students potential to become global citizens and socially responsible leadersBelieve that all people have the right to an education and work environment free from fear, harassment, or discrimination

The Chabot-Las Positas Community College District is seeking an Admissions & Records Assistant II for Las Positas College in Livermore, California.

SUMMARY DESCRIPTION
Under general supervision, performs a variety tasks involved in the conduct of student admission and registration activities and in the preparation and maintenance of student records; provide a variety of information and assistance to students, the public, and staff concerning admissions, registration and student records policies and procedures; and perform a variety of clerical and technical duties involved in the operation of the Admissions and Records Office.

DISTINGUISHING CHARACTERISTICS
Admissions & Records Assistant I - Employees at this level are not expected to function with the same amount of program knowledge or skill level as employees allocated to the Admissions & Records Assistant II level and exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.

Admissions & Records Assistant II - Work at this level is distinguished from the Admissions & Records Assistant I by the level of complexity and the degree of independence and judgment with which the employee is expected to perform. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

1. Receive and review admission applications for completeness and accuracy; verify and determine residency status; register and enroll students into classes using the on-line computer system and collect appropriate fees; assist students with registration problems via the CLASS-Web.

2. Calculate tuition and other fees according to established guidelines; verify money received and reconcile balances to operator transaction summary reports, making corrections as needed; prepare daily money for deposit.

3. Prepare "daily summary report" to be sent to District Business Office along with deposit slips for cash, checks, and charge card receipts; ensure the daily fees collected are reconciled with the data provided on the Banner summary reports.

4. Provide general and specific information regarding a wide variety of admissions and records policies and procedures to students, staff, faculty and the public in writing, by phone, e-mail, or at the counter; distribute forms, petitions, transcript requests, and other forms as required.

5. Prepare, post, and maintain accurate and current files of individual student records and supporting materials that include grades, courses, and other data on student performance and personal information.

6. Distribute, receive, and process attendance and grade sheets; review materials to assure proper completion; process grade changes on students permanent record; adjust cumulative totals and academic standing to reflect grade changes or repeated courses.

7. Receive, examine, and process transcript requests from students, outside colleges, and other agencies; provide updated change in status on transcripts as appropriate; calculate fees and receive monies for payment of transcripts.

8. Assist students, faculty and other departments by phone, e-mail, or in-person with problems, procedures and general information pertaining to registration, enrollment and attendance accounting problems.

9. Type lists, cards, addresses, labels, and standard forms; prepare or type correspondence or reports using typewriter or computer terminal; proofread and/or correct material for completeness and accuracy.

10. Participate in all other admissions, registration and records maintenance activities; provide clerical relief and support to other campus operations when assigned.

11. Operate and use a variety of office equipment including computers and specialized admissions and records software applications including enrollment software.

12. Participate in implementing new third party systems as necessary.

13. Provide assistance in training of hourly personnel.

14. Provide support services for special programs and off-campus Admissions and Records operations.

15. Perform related duties as required.

Any combination of the following would provide a typical way to obtain the required knowledge and abilities.

Admissions & Records Assistant II
Education/Training:
Equivalent to the completion of the twelfth grade supplemented by college level course work.

Experience:
Two years of increasingly responsible office experience comparable to the Admissions & Records Assistant I, including one year in a college admissions & records office.

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:
1. Operations and procedures of a college admissions and records office.

2. Applicable sections of State Education Code and other rules and regulations relative to the area of assignment.

3. Technical aspects of field of specialty such as residency, transcripts or continuing education.

4. Office procedures, methods and equipment including computers and applicable software applications such as word processing, spreadsheets and databases.

5. Specialized admissions and records software applications including enrollment software.

6. Principles and practices of record keeping and filing.

7. Interpersonal skills using tact, patience and courtesy.

8. Correct English usage, grammar, spelling, punctuation and vocabulary.

9. Oral and written communication skills.

Ability to:
1. Perform a variety of duties involved with student registration and records.

2. Develop, prepare, audit, and maintain accurate and complete records, reports, and files.

3. Perform specialized clerical and technical duties related to admissions and records services.

4. Interpret, apply and explain applicable rules, regulations, policies and procedures within the area of assignment.

5. Operate office equipment including computers and supporting word processing, spreadsheet and database applications.

6. Learn, understand, and use specialized admission and records software applications including enrollment software.

7. Adapt to changing technologies and learn functionality of new equipment and systems.

8. Review documents for accuracy, completeness and compliance with required procedures and regulations.

9. Schedule and prioritize work while working with frequent interruptions.

10. Type or enter data at a speed necessary for successful job performance.

11. Use correct English grammar, punctuation, and spelling.

12. Understand and follow verbal and written instructions.

13. Receive the public in person and over the phone.

14. Perform mathematical computations.

15. Communicate clearly and concisely, both orally and in writing.

16. Establish and maintain effective working relationships with those contacted in the course of work.

17. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.

40 hours/week, Monday - Friday, 8:00 a.m. - 5:00 p.m.; hours may vary depending on department needs, occasional evenings and weekends required as needed, 12 months/year.

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment:
Work is performed primarily in a standard office setting with frequent student and public contact.

Physical:
Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

The Board of Trustees has updated Board Policy 7330 to incorporate information on COVID vaccination requirements, which are currently suspended. Accordingly, employee(s) must comply with the Board Policy found at http://districtazure.clpccd.org/policies/files/docs/BP7330.pdf.