Job Details

https://wd5.myworkdaysite.com/recruiting/socccd/SOCCCD/job/Saddleback-College/Accounting-Assistant_REQ11130

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Accounting Assistant

Saddleback College

Job Category: CSEA

Job Opening Date: September 21, 2023

Location: Saddleback College

Work Location: Mission Viejo, CA

Department: Student Payment and Veterans Services

Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules

Pay Rate Type: Monthly

Work Days: Monday-Friday

Work Hours: Mon 10am-4:30pm, Tue-Thu 10am-3pm and Fri 9am-2pm (Schedule and Shift are subject to change in accordance with the department needs.)

Hours Per Week: 26

Percentage of Employment: 65

Months of Employment: 12

Salary: C.S.E.A Classified Bargaining Unit Salary Schedule Range 118. Starting Salary at $2,944.50 per month.

Required Documents:

Required Document-Resume, Optional Document- Cover Letter (Applications with missing required document will not be considered.)

Job Description: C.S.E.A. Classified Bargaining Unit Salary Schedule, Range 118

Initial Screening Date- October 11, 2023

Required Document-Resume, Optional Document- Cover Letter (Applications with missing required document will not be considered.)

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION

Under direction from higher level supervisory or management staff, performs a variety of clerical accounting duties within an assigned accounting area; performs a variety of general clerical activities; and responds to requests and inquiries from students and staff.

DISTINGUISHING CHARACTERISTICS

This is an entry-level clerical accounting class. Employees within this class are distinguished from the Accounting Specialist by the performance of routine clerical accounting duties.

REPRESENTATIVE DUTIES

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Collect and post to appropriate ledger payments and refunds related to student enrollment fees, fines and unpaid debts including returned check charges, parking permit fees, drop fees and library fines received via mail, phone or in person at the Bursar's window.

Respond to requests and inquiries from students regarding various charges and fees; explain district policies and procedures and process refunds of student fees as necessary.

Review online accounting transactions for errors; assist students in accessing payment histories or prior transactions.

Maintain and audit student accounts receivable records; perform general cashiering duties on student accounts; ensure accuracy and make adjustments, corrections and reconciliations as needed.

Coordinate the payment or deferral charges for enrollment of military personnel or students in employer assistance programs; collect payments from agencies that sponsor students.

Perform general clerical work; type a variety of documents; answer phones; enter information into computer; maintain files and records; receive, sort and distribute mail.

Assist in the maintenance, reconciliation and auditing of a variety of ledgers and accounts; examine all accounting transactions to ensure accuracy; correct financial records as necessary.

Code and enter information into the computer; update, verify and correct input; maintain accurate and current reports and records on assigned activities; run reports as necessary.

Perform related duties as required.

QUALIFICATIONS

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

Basic principles of clerical accounting.

Basic principles and practices of financial record keeping.

Methods and techniques of public relations and customer service.

Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Principles and procedures of record keeping and filing.

Mathematical principles.

English usage, spelling, grammar, and punctuation.

Ability to:

Perform a variety of clerical accounting duties involving the collection of various fees for student accounts.

Learn, interpret and apply federal, state, district and local laws and regulations pertaining to clerical accounting work.

Maintain the security of confidential materials and student accounts receivable records.

Ensure accuracy and make adjustments, corrections and reconciliations to accounts as needed.

Respond to requests and inquiries from students regarding various charges and fees.

Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.

EDUCATION AND EXPERIENCE GUIDELINES

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:

Equivalent to the completion of the twelfth grade. Some additional course work in bookkeeping, accounting or a related field is desirable.

Experience:

Two years of responsible clerical accounting experience.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment:

Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff and others. At least minimal environmental controls are in place to assure health and comfort.

Physical:

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

SPECIAL COVID-19 NOTICE:

Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD.

The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information.

NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:

The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications.

PLEASE NOTE:

A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.

Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS

DISABILITY ACCOMODATIONS:

If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu.

ATTENDANCE REQUIREMENT:

Report to work on a regular and consistent basis, as scheduled, to assigned job.

CAMPUS CRIME AND SAFETY AWARENESS:

Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request.

DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO):

The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds.

Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion.

SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER

Important: You must complete your application for a posting by 11:59 p.m., Pacific Standard Time, by the deadline, along with any required documents, in order to be considered for the position.