Job Details

JOB DESCRIPTION

Serve as a professional liaison between the Presidents Office and trustees, administrators, faculty, staff, students, community organizations, government agencies, and the public.

Provide exceptional customer service while handling sensitive, urgent, and confidential matters with professionalism and tact.

Respond to inquiries and requests for information while ensuring compliance with district procedures and confidentiality standards.

Assist and support with campus and district events, executive functions, ceremonies, workshops, conferences and retreats, including scheduling, facilities coordination, catering, technology support, presentation materials, attendance tracking.

Collaborate with internal departments, outside vendors, and community stakeholders to ensure successful event execution.

Provide onsite administrative and operational support during meetings and events as needed.

Assist with document control, data management, records tracking, and administrative compliance functions.

Support office workflow and administrative procedures to improve operational efficiency and organization.

Adapt quickly to changing priorities, operational needs, and executive requests.

Independently manage projects, deadlines, calendars, and operational priorities.

Support virtual meetings utilizing Zoom, Microsoft Teams, and display presentation.

Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.

WORK SCHEDULE:
Monday, Wednesday, Friday, 8am - 5pm, days may change based on office needs.

PRIMARY PURPOSE

NOCCCD is accepting applications for Office Support Staff for the Presidents Office at Fullerton College!

MINIMUM QUALIFICATIONS

Experience with Executive-level administrative support practices and professional office operations.

Knowledge of Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, Teams, and Zoom.

Experience using Adobe Acrobat and electronic document management systems.

Knowledge of Principles of public interaction, professionalism, and executive office etiquette.

Ability to adapt quickly to changing priorities, operational needs, and executive requests.

Demonstrated initiative, accountability, ownership, reliability, and strong attention to detail.

Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.

DESIRABLE QUALIFICATIONS

The ability to address the needs of diverse student and/or employee populations.

WORKING CONDITIONS

Fast-paced executive office environment requiring adaptability, professionalism, responsiveness, and the ability to manage multiple priorities and interruptions. Frequent interaction with executives, trustees, district leadership, faculty, staff, students, community members, and outside organizations. May require occasional evening and weekend support for board meetings, district functions, and special events.

Ability to sit for extended periods; use computers and office equipment for prolonged durations; communicate effectively in person, virtually, and by telephone; move throughout office and event locations; lift and carry light to moderate office materials; and perform repetitive hand and wrist movements associated with computer use.

SPECIAL INSTRUCTIONS SUMMARY

This recruitment will remain active until the posted closing date. When the need to fill arises, the department will refer to this pool of applicants. If there is no longer a need to fill, the position may be closed sooner, and applicants will be notified.

Due to the high volume of applications received, we ask that you do not contact the department directly. They will review the information provided and contact you if you are selected for an interview. Possession of the minimum qualifications does not guarantee an interview.

Also note that you must upload all required documents. Applications submitted without all of the required documents will not be considered.

Evidence of degree conferred/awarded must be printed on a legible transcript as applicable.

Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4810 at least three business days in advance of the scheduled examination/interview date.

The policy of the North Orange County Community College District is to provide an educational, employment, and business environment, including but not limited to, access to its services, classes, and programs in which no person shall be unlawfully denied full and equal access to the benefits of, or be unlawfully subjected to discrimination on the basis of ethnic group identification, national origin, religion, age, sex, gender, gender identification, gender expression, race, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or military and veteran status, or as otherwise prohibited by state and federal statutes, or because they are perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.