Job Details

JOB DESCRIPTION

Plans, directs and coordinates centralized District purchasing functions and activities in accordance with District policies, procedures and objectives; assures compliance with applicable laws, regulations, and contractual requirements; supervises District warehouse operations; develops and implements plans and policies to facilitate and improve services and operations.

Prepares and reviews bid documents and purchase requests; conducts bid openings; evaluates and analyzes bids; recommends award of contracts; prepares reports of bids and awards; maintains catalog and bidders lists.

Conducts investigations and analyses to determine optimum sources for purchase of equipment and supplies; prepares specifications and analyzes quoted prices; supervises the preparation of purchase documents and related follow-up procedures; executes purchase orders and service contracts; supervises the inventory control and equipment tagging of fixed assets; directs and coordinates the sale of surplus and obsolete District property.

Explains and interprets policies and procedures relating to purchasing functions and activities; maintains current knowledge of applicable laws and regulations; provides technical information and assistance related to the preparation of specifications and evaluation of equipment, supplies and services.

Maintains communication with District and college personnel, vendors, sales representatives, governmental agencies, and various outside organizations to exchange information, resolve conflicts and issues and coordinate the activities of assigned programs and operations.

Develops and prepares the annual preliminary budgets for assigned programs; monitors and controls budget expenditures; directs the preparation and maintenance of detailed and comprehensive reports, records and files regarding programs, operations, and activities.

Develops, prepares and maintains a variety of detailed and comprehensive reports, records and files related to assigned programs, operations, and activities.

Organizes, attends, or chairs a variety of meetings as required; serves on committees and special projects as assigned; coordinates programs and services as appropriate with other District and college personnel.

Trains, supervises, evaluates and directs the work of personnel as assigned; participates in selection and hiring processes.

Plans, organizes and arranges appropriate training and staff development activities; provides orientation for new employees.

Learns and applies emerging technologies and advances (e.g., computer software applications) as necessary to perform duties in an efficient, organized, and timely manner.

Demonstrates sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ethnic and disability backgrounds of community college students and staff.

Provide leadership in District/College efforts to increase the diversity of faculty and staff, to address student achievement gaps, and in the creation of a welcoming and inclusive work and educational environment.

Assist and promote the growth and success of a diverse population of students and employees through the development of interculturally competent and equity minded management and leadership abilities. The ideal candidate should have experience in this area with African Americans, Latinx, Native Americans, Pacific Islanders and other disproportionately impacted students and employees.

Performs related duties as assigned.

PRIMARY PURPOSE

Under the direction of the Vice Chancellor, Administrative Services, this position is responsible for planning, directing and coordinating the Districts centralized purchasing operations and activities.

WORKING RELATIONSHIPS

The District Director, Purchasing maintains frequent contact with District and college personnel, vendors, sales representatives, contractors, governmental agencies and various outside organizations.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of District organization, operations, policies and objectives

Knowledge of federal and state laws and regulations related to purchasing

Knowledge of competitive bidding process and contract administration practices

Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary

Knowledge of record keeping procedures

Knowledge of appropriate software and databases

Ability to effectively direct and coordinate centralized purchasing operations

Ability to prepare complex bid documents and conduct pre-bid conferences and public bid openings before large groups

Ability to exercise good judgment and initiative in resolving problems and making recommendations

Ability to maintain a professional demeanor under stressful situations

Ability to communicate efficiently both orally and in writing

Ability to make clear and effective presentations

Ability to analyze situations accurately and adopt an effective course of action

Ability to work independently with little direction

Ability to meet schedules and timelines

Ability to plan, organize and prioritize work

Ability to interpret, apply and explain laws, regulations, policies and procedures

Ability to assess, analyze, implement and evaluate research project activities

Ability to understand and follow oral and written directions

Ability to supervise, train and provide work direction to others

Ability to establish and maintain effective working relationships with others

MINIMUM QUALIFICATIONS

Any combination equivalent to a bachelors degree in business administration, public administration, or related field and minimum of five years of increasingly responsible purchasing services experience.

Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.

DESIRABLE QUALIFICATIONS

Possession of an advanced degree in business administration, public administration or related field from a regionally accredited institution.

Administrative or supervisory experience in a community college or other higher education environment.

Experience working with computer software and other technologies utilized in the administration of purchasing services.

Familiarity with the Banner finance system.

Experience evaluating purchasing processes and procedures, providing recommendations, and implementing process improvements.

Experience collaborating with faculty, staff, and/or community leaders in programs and initiatives that are specifically designed to assist historically underrepresented students achieve their educational goals.

Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment.

SPECIAL INSTRUCTIONS SUMMARY

Work Schedule: District employees can apply for the Flexible/Hybrid Work Program, working a hybrid schedule of remote work and in-person each week. Approval and number of in-person days may vary by position/department. Questions regarding the work schedule may be discussed with Hiring Manager if selected as an interview candidate

This is a designated classified management position subject to a six month probationary period.

Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The candidate selected for employment may need to submit official transcripts, as applicable, prior to the first duty day, and will be required to provide identification and employment eligibility as outlined in the Immigration Reform and Control Act. NOCCCD will not sponsor any visa applications.

The District may choose to fill one or more positions from this recruitment within eight (8) months.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "N/A" (not applicable). Do not use terms such as "see resume" or "see attached".

The minimum required number of references for this position is three (3) and will be requested at the finalist and/or offer of employment phase of the hiring process.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview. At the time of the interview a written exercise and/or an oral presentation related to the assignment may be required. Subsequent to the interviews, the screening committee will select candidates for final consideration. A second interview will be required of candidates selected as finalists.

Minimum Qualifications - Experience: One year of experience is equivalent to 12 months of experience at a maximum of 40 hours per week (full time). Applicable part-time experience will be converted to the full-time equivalent for the sole purpose of meeting the experience minimum qualification (example: Twelve (12) months of part time work experience is equivalent to six (6) months full time).

Minimum Qualifications - Education: 24 units are equal to one year of education. As applicable, education must be from a regionally accredited institution and verifiable on a legible unofficial transcript.

NOCCCD offers reimbursement for candidate travel expenses. Visit here to view the administrative procedures - AP 7120-10.

Evaluations of foreign degrees and/or course work are required. See our website here for information regarding evaluation of foreign degrees.

If you would like to add additional transcripts not required by the position, you may upload them to the "Additional Transcripts" link when completing your application.

Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4810 at least three business days in advance of the scheduled examination/interview date.

NORTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT NON-DISCRIMINATION STATEMENT

The policy of the North Orange County Community College District is to provide an educational, employment, and business environment, including but not limited to, access to its services, classes, and programs in which no person shall be unlawfully denied full and equal access to the benefits of, or be unlawfully subjected to discrimination on the basis of ethnic group identification, national origin, religion, age, sex, gender, gender identification, gender expression, race, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or military and veteran status, or as otherwise prohibited by state and federal statutes, or because they are perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.