Job Details

JOB DESCRIPTION

Assists with the planning, coordination, and direction of District-wide financial activities, including accounting, accounts payable and receivable, payroll posting, grants management, student financial aid disbursements, and reporting.

Oversees the preparation and maintenance of general ledgers, financial statements, and related records in accordance with GASB, FASB, and other applicable standards.

Ensures fiscal compliance with local, state, and federal regulations and internal policies.

Collaborates with campus and District administrators to develop the tentative and final budgets and produce the annual budget book.

Reviews and approves budget transfers, ensuring compliance with district policies and regulations.

Directs the preparation of financial statements, projections, account reconciliations, and year-end closing activities.

Develops and presents complex financial analyses, variance reports, and financial forecasts for negotiations and executive and Board review.

Oversees fiscal management and reporting for federal, state, and categorical grants, ensuring compliance with applicable funding requirements.

Monitors cash balances for federal aid programs and coordinate financial aid disbursements with campus offices.

Provides technical accounting guidance to program administrators and ensures adherence to grant and contractual requirements.

Serves as the functional lead for the finance component of the Districts enterprise financial system.

Directs system administration, troubleshooting, and implementation of upgrades or process improvements.

Analyzes and revises accounting and reporting procedures to increase operational efficiency and accuracy.

Maintains the Districts chart of accounts, approval queues, and reporting structure.

Ensures compliance with all fiscal regulations, including audit and grant reporting requirements, tax filings (e.g., 1099, 1098T, Form 990), and sales/use tax.

Coordinates internal and external audits, implements corrective actions, and maintains internal controls to safeguard district assets.

Regularly evaluates financial processes and systems, recommending and implementing improvements.

Supervises, trains, and evaluates assigned staff; provides technical guidance and professional development opportunities.

Oversees cross-training programs, staff development, and orientation for new employees.

Provides fiscal training Districtwide to improve understanding of budget and financial procedures.

Learns and applies emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner.

Provide leadership in District/College efforts to increase the diversity of faculty and staff, to address student achievement gaps, and in the creation of a welcoming and inclusive work and educational environment.

Assist and promote the growth and success of a diverse population of students and employees through the development of interculturally competent and equity minded management and leadership abilities. The ideal candidate should have experience in this area with African Americans, Latinx, Native Americans, Pacific Islanders and other disproportionately impacted students and employees.

Performs other duties that support the overall objective of the position.

PRIMARY PURPOSE

Under the general direction of an administrator, the Assistant District Director, Fiscal Services plans, organizes, and directs District-wide financial operations, including accounting, budget and forecasting, payroll posting, grants management, accounts payable and receivable, financial reporting, and student financial aid disbursement. The Assistant District Director ensures fiscal integrity, accuracy, and compliance with applicable federal, state, and local laws, regulations, and governmental accounting standards while promoting efficiency, transparency, and continuous improvement in financial practices and systems.

WORKING RELATIONSHIPS

The incumbent engages and maintains contact with various District administrators, management, faculty, staff, students, vendors, government agencies and organizations, higher education institutions, the California State Chancellors Office, and the public.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge and understanding of District, college, division, department, and/or program organizations, operations, policies, procedures, rules, laws, regulations, goals, and objectives related to the area of assignment

Knowledge of and familiarity with the California Education Code and other applicable laws and regulations related to the area of assignment

Knowledge of state and federal laws, regulations, and audit and compliance requirements as they relate to community colleges, including Internal Revenue Service, State Chancellors Office, Government Accounting Standards Board (GASB), and other regulatory agencies

Knowledge of Community College Budget and Accounting Manual

Knowledge of appropriate software and databases

Knowledge of accounting and auditing software Knowledge of elements of contractual language

Knowledge of shared governance model

Knowledge and understanding of student services operations, including student advising, retention strategies, and support services

Knowledge of federal and state regulations related to student services, such as FERPA

Knowledge of student information systems, management information systems, databases, and data management practices

Knowledge and awareness of equity and inclusion principles, particularly in the context of student support services

Knowledge of community college structures, processes, and student demographics Ability to work independently and collaboratively within a team environment

Ability to interact positively and professionally with a diverse student population, faculty, and staff

Ability to interpret and apply federal, state, and local fiscal laws and regulations Ability to assess, analyze, implement, and evaluate research project activities

Ability to plan and organize all fiscal functions in a manner that produces effective and efficient results

Ability to review and develop contracts

Ability to analyze problems, define issues, evaluate alternatives, and develop sound conclusions and recommendations in accordance with laws, regulations, rules, and policies

Ability to maintain confidentiality and handle sensitive information with discretion Ability to learn and adapt to new software, systems, and processes as required

Ability to provide empathetic and effective support to students, addressing their needs and concerns with professionalism

Ability to attend and participate in diversity, equity, and inclusion trainings and events Ability to provide an inclusive and welcoming work/educational environment

Ability to demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff

Ability to establish and maintain effective and cooperative working relationships with those encountered in the course of work

SPECIAL REQUIREMENTS

Possession of or ability to possess a valid driver license based on the need related to the area of assignment if and when travel is required in the course of work.

Travel may be required for various off-site meetings, trainings, conferences, and/or events in support of the overall objective of the position.

This position requires a valid drivers license. Incumbent may be required to travel off site for business reasons. All employees driving personal, leased, or district-owned vehicles for District related activities must certify possession of a valid Drivers License. Employees must certify that personal vehicles are covered by automobile insurance as required by California law. (Administrative Procedure 7400, Section 4.0) If selected as a finalist and/or given an offer of employment for this position, you will be required to provide your valid Drivers License information. Human Resources will contact the finalist to obtain this required documentation at that phase of the recruitment.

The award of all degrees must be verifiable on a legible transcript. If selected as a finalist and/or given an offer of employment for this position, you will be required to provide a transcript with degree posted (may be unofficial). Human Resources will contact the finalist to obtain this required documentation at that phase of the recruitment.

MINIMUM QUALIFICATIONS

Bachelors Degree from a regionally accredited institution in Accounting, Finance, Business Administration, or related discipline.

Five (5) years of progressively responsible experience in accounting, auditing, or financial management.

Two (2) years in a supervisory or management role.

Or, any combination of education and experience which would provide the required equivalent qualifications of the position.

Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.

DESIRABLE QUALIFICATIONS

Masters Degree in Accounting, Finance, or Business Administration, or related discipline.

Industry certifications:

Experience with Enterprise Resource Planning (ERP) Systems such as Banner, PeopleSoft, or Workday.

Experience in shared governance in an educational setting.

Experience providing excellent customer service to a diverse population.

Prior experience in approaching work and interactions with colleagues and students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment.

WORKING CONDITIONS

Office environment, subject to constant interruptions and frequent interaction with others; sitting for extended periods at a time (up to 2-3 hours); will require off-site duties and activities; frequent travel to other office or locations to attend meetings, events or conduct work.

SPECIAL INSTRUCTIONS SUMMARY

Work Schedule: District employees can apply for the Flexible/Hybrid Work Program, working a hybrid schedule of remote work and in-person each week. Approval and number of in-person days may vary by position/department. Questions regarding the work schedule may be discussed with Hiring Manager if selected as an interview candidate.

This is a designated classified management position subject to a six month probationary period.

Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The candidate selected for employment may need to submit official transcripts, as applicable, prior to the first duty day, and will be required to provide identification and employment eligibility as outlined in the Immigration Reform and Control Act. NOCCCD will not sponsor any visa applications.

The District may choose to fill one or more positions from this recruitment within eight (8) months.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "N/A" (not applicable). Do not use terms such as "see resume" or "see attached".

The minimum required number of references for this position is three (3) and will be requested at the finalist and/or offer of employment phase of the hiring process.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview. At the time of the interview a written exercise and/or an oral presentation related to the assignment may be required. Subsequent to the interviews, the screening committee will select candidates for final consideration. A second interview will be required of candidates selected as finalists.

Minimum Qualifications - Experience: One year of experience is equivalent to 12 months of experience at a maximum of 40 hours per week (full time). Applicable part-time experience will be converted to the full-time equivalent for the sole purpose of meeting the experience minimum qualification (example: Twelve (12) months of part time work experience is equivalent to six (6) months full time).

Minimum Qualifications - Education: 24 units are equal to one year of education. As applicable, education must be from a regionally accredited institution and verifiable on a legible unofficial transcript.

NOCCCD offers reimbursement for candidate travel expenses. Visit here to view the administrative procedures - AP 7120-10.

Evaluations of foreign degrees and/or course work are required. See our website here for information regarding evaluation of foreign degrees.

If you would like to add additional transcripts not required by the position, you may upload them to the "Additional Transcripts" link when completing your application.

Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4810 at least three business days in advance of the scheduled examination/interview date.

NORTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT NON-DISCRIMINATION STATEMENT

The policy of the North Orange County Community College District is to provide an educational, employment, and business environment, including but not limited to, access to its services, classes, and programs in which no person shall be unlawfully denied full and equal access to the benefits of, or be unlawfully subjected to discrimination on the basis of ethnic group identification, national origin, religion, age, sex, gender, gender identification, gender expression, race, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or military and veteran status, or as otherwise prohibited by state and federal statutes, or because they are perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.