Job Details

Santa Rosa Junior College
Executive Assistant, Academic Affairs (Confidential)
  • Position Number: 7025875
  • Location: Santa Rosa, CA
  • Position Type: Executive Assistants


Executive Assistant, Academic Affairs (Confidential)
Santa Rosa Junior College


Salary: $7,726.00 - $9,391.00 Monthly

Job Type: Management

Job Number: 25-01538

Location: Santa Rosa, CA

Department: Academic Affairs

Closing: Continuous

Description

FIRST APPLICATION REVIEW DEADLINE: April 20, 2026

Position is open until filled. Completed applications received by the application review deadline will be given priority consideration. It is the candidate's responsibility to be sure that ALL required materials noted under the application procedures section of this job announcement are submitted.

RECRUITMENT TIMELINE: The following timeline dates are tentative and subject to change, as determined by the Screening and Interviewing Committee.
  • First Round of Interviews: Week of May 4, 2026
  • Finalist Interviews: May 22, 2026
  • Desired Start Date: July 1, 2026


Compensation/Benefits
  • Salary Range: $ 7,726.00 - $9,391.00 per month (24/25 Management Salary Schedule); maximum initial salary placement at mid-range, which is $8,518.00 per month (placement within this range is based on assessment of previous experience as documented in application materials). An additional 2% compensation will be added to the base salary for an earned doctorate degree.
  • Fringe benefits: The District offers a competitive health & benefits package for employees and eligible dependents. You can learn more on our Benefits page.
  • Leave/Holiday time: Management employees earn 1 day of sick leave and 1.8333 days of vacation for each month worked. They are also entitled to holidays recognized by the District (18 holidays/year).
  • Retirement: Santa Rosa Junior College is a CalSTRS and CalPERS employer. Eligibility will be determined based on the regulations established by both agencies.

SCOPE OF POSITION:
Under the direction of the Senior Vice President, Academic Affairs/Assistant Superintendent, perform highly technical and confidential administrative support duties; interpret policies and regulations to faculty, staff and the public; coordinate and organize office activities and flow of communications and information for the Senior Vice President.

Key Duties and Responsibilities
Examples of key duties are interpreted as being descriptive and not restrictive in nature. Incumbents routinely perform approximately 80% of the duties below.

  1. Receive, screen and route communications on behalf of the Senior Vice President; greet and assist visitors; refer callers or visitors to appropriate staff members; respond to requests, complaints and questions from faculty, staff and the public, representing the Senior Vice President; interpret policies and regulations to faculty, staff and the public.
  2. Compose correspondence independently on a variety of matters including those of a confidential nature; compile and prepare letters, forms, reports, contracts, statistical data, memoranda, and other materials; prepare, edit, proofread and revise materials; establish and maintain filing systems.
  3. Coordinate and schedule various appointments and meetings; make travel arrangements; reserve facilities for meetings; maintain and coordinate the Senior Vice President's calendar; prepare and disseminate calendar of events; coordinate and arrange special events and activities.
  4. Prepare related reports, presentations, materials and agendas for meetings; prepare and distribute minutes, updated records, statements, documents and reports, and disseminate to appropriate individuals.
  5. Research and compile information; compute statistical information for Federal, State and local reports; maintain and update department forms and documents.
  6. Monitor designated budgets and ensure that assigned accounts are accurate and expenditures are within established requirements; initiate transfers within and between budgets; create purchase orders and process invoices for payment.
  7. Input a variety of data into an assigned computer system; maintain automated files and records; create queries and generate a variety of computerized lists and reports; ensure timely distribution and receipt of a variety of records and reports; ensure accuracy of input and output data; maintain current information on assigned webpages.
  8. Receive, sort and route incoming correspondence; compose replies independently or from written and/or oral direction.
  9. Perform special projects and prepare forms and reports on behalf of the Senior Vice President; attend to administrative details on special matters as assigned; perform varied duties related to the Senior Vice President's area of responsibility and assigned programs.
  10. Coordinate activities related to the preparation of the accreditation self-evaluation and midterm reports; assist in compiling reports from administrators; produce completed report for review by the Board of Trustees; prepare Board agenda items and ensure that reports are delivered to the Accrediting Commission for Community and Junior Colleges (ACCJC) or others.
  11. Operate and maintain a variety of office equipment including a calculator, copier, fax machine, computer and assigned software; arrange for equipment repairs as needed.
  12. Communicate with faculty, staff, students and external agencies to coordinate activities, exchange and verify information, and resolve issues.
  13. Obtain and provide information, records and materials to staff and the public where judgment, knowledge and interpretation of policies and regulations regarding Academic Affairs functions and programs are required.
  14. Order, receive and maintain inventory of supplies and equipment in accordance with established guidelines.

KNOWLEDGE OF:
  1. Applicable laws, codes, regulations, policies and procedures including Title 5, California Education Code, Brown Act, State Chancellor's Office regulations and labor contracts.
  2. ACCJC requirements for continued accreditation.
  3. Modern office practices, procedures and equipment.
  4. Record-keeping techniques.
  5. Correct English usage, grammar, spelling, punctuation and vocabulary.
  6. Oral and written communication skills.
  7. Interpersonal skills using tact, patience and courtesy.
  8. Budgeting practices regarding monitoring and control.
  9. Methods of collecting and organizing data and information.
  10. Business letter and report writing, editing and proofreading.
  11. Basic public relations techniques.
ABILITY TO:
  1. Interpret, apply and explain laws, codes, rules, regulations, policies and procedures.
  2. Coordinate office activities and flow of communications and information.
  3. Organize complex material and summarize discussions and actions taken in report form.
  4. Compose effective correspondence independently.
  5. Maintain a variety of complex and confidential files and records.
  6. Ensure efficient and timely completion of office and program projects and activities.
  7. Understand and resolve issues, complaints or problems.
  8. Type or input data at an acceptable rate of speed.
  9. Operate a variety of office equipment including a computer and assigned software.
  10. Establish and maintain cooperative and effective working relationships with others.
  11. Analyze situations accurately and adopt an effective course of action.
  12. Prioritize and schedule work.
  13. Work independently with little direction.
  14. Maintain confidentiality of privileged and sensitive information.
  15. Communicate effectively both orally and in writing.


Minimum Qualifications
Candidates/incumbents must meet the minimum qualifications as detailed below, or file for equivalency. Equivalency decisions are made on the basis of a combination of education and experience that would likely provide the required knowledge and abilities. If requesting consideration on the basis of equivalency, an Equivalency Application is required at the time of interest in a position (equivalency decisions are made by the supervising administrators, in coordination with the department where the vacancy exists, if needed.)

Education:
Associate's degree in administrative support or related field

Experience:
Increasingly responsible administrative support experience.

Application Procedures

To be considered for this recruitment, applicants must provide the following:
  1. A completed Santa Rosa Junior College/GovernmentJobs.com Employment Application and responses to Agency-wide Questions.
  2. Contact information (phone number and email address) for three professional references. One reference must be from a current or previous supervisor.
  3. A brief cover letter.
  4. Current resume.
  5. A written response to the diversity supplemental question.
  6. Copies of transcripts of all college-level coursework. Transcripts must state that the Degree(s) has been conferred or awarded.
    • If transcripts are from an institution outside of the United States, applicant must provide a formal evaluation by a credential evaluation service accredited by the National Association of Credential Evaluation Services of their international degree(s) at the time of application. For further details on SRJC requirements on Foreign Degrees, please see Foreign Degree Requirements.
  1. If you do not possess minimum qualifications as noted under the Minimum Qualifications Section above, you must complete and attach the Management Equivalency Application (Download PDF reader)(Download PDF reader) and supporting documents, including narrative synopsis, to your employment application.


PLEASE SUBMIT ONLY MATERIALS REQUESTED.

CONDITIONS OF EMPLOYMENT
  • Successful applicants must provide proof of eligibility to work in the United States.
  • Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
  • If selected for the position, official transcripts must be submitted prior to employment.
  • Must be willing to work on-site as determined by the department (the Sonoma County Junior College District does not offer remote only' assignments).
  • Within 6 months of employment, must complete required District trainings on topics such as Sexual Harassment and Abusive Conduct Prevention, and Title IX.

ADDITIONAL INFORMATION
  • Sonoma County Junior College District will not sponsor any visa applications.
  • Applicants must be available for interviews at Santa Rosa Junior College at no cost to the District.
  • Applicants who have disabilities may request that accommodations be made to complete the selection process by contacting the Office of Human Resources directly at (707) 527-4954.
  • Clery Report: Crime awareness and security information are available from District Police. (Public Law 101-542). The Clery Report can be found here.
  • An applicant who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Human Resources Department.


ABOUT THE SONOMA COUNTY JUNIOR COLLEGE DISTRICT
Santa Rosa Junior College (SRJC) is a public single college district located in Sonoma County, California and serves the County of Sonoma and portions of Marin and Mendocino counties. Sonoma County is rich in history, beauty, and culture and is an excellent choice for a place to live and work. The District is designated as a Hispanic-Serving Institution, reflecting the great responsibility to the educational attainment and economic well-being of the surrounding community. The District prides itself on being an inclusive, diverse, and sustainable community that fosters the growth and development of its students, faculty, and staff. SRJC is a unique institution in a unique environment. SRJC serves approximately 22,000 students each semester and is committed to inclusion, diversity, equity, anti-racism, and accessibility.

Santa Rosa Junior College has been an integral part of the Sonoma County community and its rich history, beauty and culture for more than 100 years. The District has two campuses, located in Santa Rosa and Petaluma, California, two centers, a Public Safety Training Center located in Windsor, California, and the Robert Shone Agricultural Center located in Forestville, California, and SRJC Roseland in Southwest Santa Rosa. Students may choose from over 100 associate degree majors and certificate programs, complete courses toward the first two years of a bachelor's degree program or pursue courses for other professional or personal reasons.

Please see the following Online Resources to learn more about SRJC:


Non-Discrimination
The Sonoma County Junior College District does not discriminate on the basis of race, religious creed, color, national origin, ancestry, ethnic group identification, physical disability, mental disability, medical condition, genetic condition, marital status, sex, gender, gender identity, gender expression, genetic information or sexual orientation in any of its policies, procedures or practices; nor does the District discriminate against any employees or applicants for employment on the basis of their age. This non-discrimination policy covers admission, access and treatment in District programs and activities--including but not limited to academic admissions, financial aid, educational services and athletics--and application for District employment.

The Sonoma County Junior College District is an equal opportunity employer.

For more information about Title IX, please refer to District Board Policy 3433 and Administrative Procedure 3434, which outlines our commitment to proactive measures in preventing sexual harassment and ensuring a respectful and inclusive community for all.



To apply, please visit https://www.schooljobs.com/careers/santarosajc/jobs/5272820/executive-assistant-academic-affairs-confidential




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