Job Details

Contra Costa Community College District
Administrative Assistant III
  • Position Number: 6556527
  • Location: Pittsburg, CA
  • Position Type: Secretary and Administrative Assistants

Administrative Assistant III

Posting Number: 0002204
Location: Los Medanos College
Salary: YEARLY: $62,268, step 1 - $75,864, step 5 (see special instructions for initial step placement)

Position Definition:
To perform a variety of complex and responsible clerical and administrative duties for assigned office, department or program, including document processing, record keeping, and technical report compilation and interpretation of policies and procedures within assigned area.

Distinguishing Characteristics:
Administrative Assistant I This classification performs less complex clerical, program, or instructional support assignments while learning District policies and procedures.
Administrative Assistant II This classification is distinguished from the Administrative Assistant I by the performance of a variety of activities involved in the preparation of reports, scheduling and a broad range of complex administrative tasks.
Administrative Assistant III - This classification performs more complex administrative tasks and interpretation of policies and procedures with minimal supervision. Typically reports to a College Dean or other high-level manager.
Administrative Assistant, Senior - This classification typically supports a Vice President or other executive manager with a broad level of responsibility with substantial District-wide impact. The duties involve a wide variety of diverse and complex administrative tasks as well as departmental coordination, requiring a substantial amount of tact, judgment, and initiative.

Examples of Duties/Essential Functions:
  • Acts as a liaison between campus employees and the public to coordinate activities; answers phones and screen calls; schedules appointments; provides general departmental information, documents, and forms.
  • Assists or gives guidance and general information to staff, students and the public in navigating departmental processes.
  • Assists in planning and scheduling department activities; researches and provides direction on questions pertaining to policies and procedures.
  • Performs routine personnel, budget, and payroll functions for assigned department; develops and initiates a variety of files and records such as payroll, budget and attendance.
  • Examines and verifies fiscal records and expenditures; maintains budget records; reconciles budget accounts to ensure accuracy; receives purchasing invoices; arranges for payment of appropriate purchases.
  • Receives, classifies, reconciles, interprets, consolidates, and/or summarizes documents and information.
  • Maintains department/office records and fiscal information for control purposes, such as student and employee databases, transcripts, correspondence, tests, advisory certificates and probation reports.
  • Researches and prepares reports and analyses within prescribed guidelines, including statistical reports, drawing data from a variety of both internal and external sources.
  • Prepares and proofreads a wide variety of documents such as course proposals, confidential memoranda, exams, class outlines, reports, schedules, and letters; organizes and maintains internal records and filing systems.
  • Operates a variety of office equipment, including photocopier, calculator, and computer.
  • May notify students of and post canceled classes.
  • Dispatches service requisitions; determines and assigns priorities of requests.
  • May serve as Secretary to a committee; prepares agendas; schedules facilities; records and prepares minutes.
  • Performs related duties as assigned.


Minimum Qualifications:
Education/Experience:
EXPERIENCE AND TRAINING
Three (3) years of experience performing broad and varied complex clerical and administrative duties.

EDUCATION/LICENSE OR CERTIFICATE
Possession of a high school diploma / GED or the equivalent with some college coursework.

Knowledge Of:
Modern office procedures, practices and technology/equipment.
Modern software applications (Microsoft Office Suite, etc.).
English usage, grammar, spelling, punctuation and vocabulary.

Skill To:
Keyboard with accuracy.
Perform responsible clerical work with accuracy and speed.
Meet multiple established timelines and deadlines without immediate supervision.
Learn and interpret District or college rules, laws, and policies, and apply them using good judgment in a variety of procedural situations.
Communicate effectively, both orally and in writing.
Make mathematical calculations quickly and accurately.
Serve students, staff and colleagues in a helpful, empathetic, professional manner.
Establish and maintain cooperative work relationships with those contacted in the performance of required duties.
Apply general rules, policies and procedures of the departmental/office to which assigned.
Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties.

Ability To:
N/A

Desirable Qualifications:
  • Demonstrated ability to assist in managing or responding to a variety of data and information requests.
  • Familiarity with institutional effectiveness concepts, including program review, strategic planning, accreditation, and student learning outcomes (SLOs).
  • Ability to prepare reports using internal and external data sources (e.g., CCCCO Data Vista, National Student Clearinghouse, IPEDS, Tableau).
  • Ability to managing or maintain document repositories, data logs, or archival systems-especially for sensitive materials (e.g., planning documents, survey data, or assessment reports).
  • Intermediate to advanced skills in Microsoft Excel (e.g., pivot tables, basic formulas, sorting/filtering data).
  • Ability to proofread and format technical or data-heavy documents with a high degree of accuracy.
  • Demonstrated ability to prepare meeting agendas, take accurate and professional meeting minutes, track follow-up items, and manage scheduling across multiple stakeholders.
  • Experience working with confidential information in a research, planning, or personnel context and an understanding of FERPA, institutional data privacy standards, or similar regulations.
  • Strong interpersonal and communication skills, with the ability to interact effectively with faculty, staff, students, and administrators and a commitment to equity and inclusion through supportive service to a diverse community.
  • Ability to work independently and proactively solve problems, especially related to process coordination, tracking requests, or navigating administrative systems.
  • Flexible and responsive to changing priorities in a fast-paced environment.


Special Instructions:
Looking for a position that offers a unique vantage point at the intersection of planning, equity, and institutional strategy? This position provides dynamic administrative support to the Office of Planning and Institutional Effectiveness (PIE), with additional support responsibilities for the Office of Diversity, Equity, Inclusion, and Belonging (DEIB). The role offers the opportunity to contribute meaningfully to two mission-driven teams that work collaboratively to advance institutional equity, data-informed decision-making, and student success. Reporting to the Senior Dean of Planning and Institutional Effectiveness, the position dedicates 60% of its time to supporting PIE and 40% to supporting DEIB, with clear, coordinated priorities set by both teams. This is a great opportunity for a highly organized, equity-minded professional who thrives in a collaborative environment and is excited to support cross-functional projects that shape the future of the college.

NOTE: New employees will be placed at the first step which is $62,268.00 per year, second step $65,424.00 per year or third step at $68,724.00 per year (depending upon experience). Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on annual basis, until the maximum step of $75,864.00 per year is reached on the salary schedule.

Yearly: $62,268.00 (step1) - $75,864.00 (Step 5)

Job Close Date: 10/9/2025
Open Until Filled: No

To apply, visit https://www.4cdcareers.net/postings/11616







Copyright 2025 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency



jeid-bc9cf1ab84d81942b84c38b9fead22a4