Job Details

JOB DESCRIPTION

Operates a variety of duplicating equipment such as high-speed copiers, bindery equipment, booklet makers, labeling machines, online collators, and electric staplers; performs routine clerical duties such as typing forms and memos, answering telephones, and maintaining files.

Oversees and participates in the receiving, sorting, labeling and distribution of U.S., campus and inter-District mail and other packages and materials; coordinates bulk and metered mail processing; assists in the distribution of payroll checks.

Operates mailroom-related equipment including postage meters and scales; determines appropriate postage fees.

Processes incoming and outgoing packages via delivery services (e.g., Federal Express, UPS); determines correct fees; maintains package pick-up schedules.

Provides information in person and via telephone to District personnel, faculty, and students regarding mailroom and U.S. mail and delivery service regulations and procedures.

Receives, prepares and schedules materials for reproduction; coordinates timely and proper reproduction and delivery; tracks materials and maintains budget records.

Verifies computations for printing charges; verifies hourly time sheets; separates, arranges and verifies postage budget numbers.

Sorts and distributes mail; assigns, types and marks mailboxes and assigns combination cards; marks and alphabetically shelves various instruction books.

Maintains a variety of records related to mailroom activities; prepares reports as required including billing and duplicating reports; compiles data and prepares duplicating center statistical reports, prepares purchase orders, service requisitions and payroll lists.

Trains and provides work direction and guidance to others as directed.

Learns and applies emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner.

Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity, equity and inclusion trainings

and events.

Performs related duties as assigned.

PRIMARY PURPOSE

This position is responsible for overseeing and participating in the daily operation of a District mailroom and performing duplication services. Depending on where incumbents are located, the emphasis of the job functions may be different (mailroom vs. duplicating).

WORKING RELATIONSHIPS

The Production Center Specialist maintains frequent contact with various District departments and personnel, faculty, students, and outside agencies and vendors.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of duplicating equipment operation and scheduling

Knowledge of procedures and practices of U.S. Postal Service

Knowledge of current postal rates

Knowledge of record-keeping techniques

Knowledge of District organization, operations, policies and objectives

Knowledge of various computer software applications

Ability to operate mail room related equipment including postage meters and scales and determine postage fees

Operate office and duplicating equipment such as calculators, copiers, bindery equipment and electric stapler, etc.

Ability to maintain records and prepare reports

Ability to read, interpret, apply and explain rules, regulations, policies and procedures

Ability to read labels and sort mail and other printed materials quickly and accurately

Ability to add, subtract, multiply and divide quickly and accurately

Ability to train and provide work direction to others

Ability to plan, organize and prioritize work

Ability to meet schedules and time lines

Ability to understand and follow oral and written directions

Ability to communicate effectively, both orally and in writing

Ability to establish and maintain effective working relationships with others

MINIMUM QUALIFICATIONS

High school diploma or GED.

Minimum two (2) years increasingly responsible experience involving mail room and duplication activities.

Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.

DESIRABLE QUALIFICATIONS

The ability to address the needs of diverse student and/or employee populations.

Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment.

WORKING CONDITIONS

District mail and duplication room; subject to lifting (up to 50 pounds unassisted), pushing, carrying and pulling; exposure to fumes from chemicals used in printing process; extended standing and walking.

This is a classified position subject to a one-year probationary period. Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The candidate selected for employment will be required to provide the following: identification and employment eligibility as outlined in the Immigration Reform and Control Act, fingerprints and required medical certification pursuant to statue. NOCCCD will not sponsor any visa applications.

The District may choose to fill one or more positions from this recruitment within six (6) months.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "N/A" (not applicable). Do not use terms such as "see resume" or "see attached".

The minimum required number of references for this position is three (3) and will be requested at the finalist and/or offer of employment phase of the hiring process.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview.

Minimum Qualifications - Experience: One year of experience is equivalent to 12 months of experience at a maximum of 40 hours per week (full time). Applicable part-time experience will be converted to the full-time equivalent for the sole purpose of meeting the experience minimum qualification (Example: Twelve (12) months of part time work experience is equivalent to six (6) months full time).

Minimum Qualifications - Education: 24 units are equal to one year of education. As applicable, education must be from a regionally accredited institution and verifiable on a legible unofficial transcript.

Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4810 at least three business days in advance of the scheduled examination/interview date.