Job Details

Santa Rosa Junior College
  • Position Number: 5867829
  • Location: Santa Rosa, CA
  • Position Type: Business and Financial Management


Accountant
Santa Rosa Junior College


Salary: $7,555.00 - $9,180.00 Monthly

Job Type: Classified

Job Number: 21-01445

Location: Santa Rosa, CA

Department: Accounting

Closing: Continuous

Description

FILING DEADLINE: Initial round of application review is January 9th, 2025. This position is open until filled. Applications received by the January 9th, 2025 filing deadline will be given priority consideration.

Please note: Only completed applications from applicants that meet minimum qualifications for this position will be forwarded to the search committee. It is the applicant's responsibility to be sure that ALL required materials, noted under application procedures section of this job announcement are submitted by the initial filling deadline in order to be given consideration.

COMPENSATION AND BENEFITS:
  • Salary Range: $7,555 -$9,180 per month (24/25 Classified Salary Schedule); maximum initial placement at mid-range, which is $8,327 per month (placement within this range is based on assessment of previous experience as documented in application materials).
  • Fringe Benefits: The District offers a competitive health & benefits package for employees and eligible dependents. You can learn more on our Benefits page.
  • Leave/Holiday time: Full-time classified Unit members earn 8 hours of sick leave and start off accruing hours of vacation for each month worked (accrual rate increases after first year of employment and rates are pro-rated for part-time employees). Employees are also compensated for holidays recognized by the District (18 holidays/year, pro-rated for part-time employees).


*Due to a compensation and classification study, the job description and salary are subject to change, beginning in January 2025

JOB DESCRIPTION:
Under direction, plan, organize and execute professional-level accounting work related to the maintenance of financial records and monitoring of all District restricted grants consistent with audit requirements; participate in the development, modification and maintenance of the District, categorical, or grant budgets; assist in the preparation of related budgetary records and reports; perform complex analysis and reconciliations, and produce special reports; and perform related work as required.

This is a regular, full-time (1.0 FTE), 12-months per year, classified position. The tentative work schedule will be Monday through Friday from 8:00am - 5:00pm. This position is contingent upon funding and Board approval.

SCOPE:
The Accountant ensures compliance with generally accepted accounting principles and local, State, and Federal program granting agency policies and regulations for auditing purposes; advises restricted programs of appropriate expenditures according to grant agency policies and regulations; is either directly or indirectly involved in the financial aspects of accounting, budget, payroll, purchasing, financial aid, and/or SRJC Foundation; prepares for and assists with annual audits; resolves budget and accounting discrepancies; audits related work of other District employees.

ABOUT THE SONOMA COUNTY JUNIOR COLLEGE DISTRICT
Santa Rosa Junior College has been an integral part of the Sonoma County community and its rich history, beauty and culture for more than 100 years.
SRJC is a public two-year community college, which serves the County of Sonoma and portions of Marin and Mendocino counties. The District has two campuses, located in Santa Rosa and Petaluma, California, two centers, a Public Safety Training Center located in Windsor, California, and the Robert Shone Agricultural Center located in Forestville, California, and our newest site in the Roseland area of the City of Santa Rosa. Students may choose from over 100 associate degree majors and certificate programs, complete courses toward the first two years of a bachelor's degree program, or pursue courses for other professional or personal reasons.
SRJC serves approximately 22,000 students each semester and is committed to inclusion, diversity, equity, anti-racism, and accessibility. The ideal candidate will share SRJC's commitment to be an inclusive, diverse and sustainable learning community that engages the whole person.
Please see the following Online Resources to learn more about SRJC:


Essential Functions
KEY DUTIES AND RESPONSIBILITIES:
Examples of key duties are interpreted as being descriptive and not restrictive in nature. Incumbents routinely perform approximately 80% of the duties below.


  1. Assists in the development and implementation of the District accounting system to ensure compliance with generally accepted accounting principles and auditing procedures.
  2. May prepare and monitor grants and categorical program reports and claims to minimize agency disallowances and facilitate auditing procedures.
  3. Prepares and monitors grant and categorical program expenditures and reports in compliance with District policy and granting agencies to ensure acceptance of reports and to facilitate auditing procedures.
  4. Assists with the preparation of annual District budget for grants and categorical programs to ensure expenditures are balanced to revenues.
  5. Prepares fiscal year-end closing entries to facilitate audits.
  6. Prepares and interprets grant expenditure reports for responsible District grant programs.
  7. Interprets regulations and accounting policies and procedures from local, State, and Federal agencies and assists District in meeting requirements.
  8. Prepares financial status reports and studies, historical information, accurate fiscal projections, and reports as requested.
  9. Posts financial transactions including transfers, deposits, and journals; determines and posts closing entries at fiscal year end; prepares financial records for annual auditing and reporting purposes.
  10. Monitors and maintains appropriate bank balances in District accounts; reconciles general ledger accounts with Sonoma County Office of Education and County Auditor's Office for all District funds.
  11. Analyzes and interprets investment activity; allocates interest, dividends, gains, losses, fees, unrealized gains and losses, and beneficiary payments; prepares financial statements.
  12. Maintains accurate accounting of financial aid and scholarship programs; communicates with Department of Education to resolve student account issues.
  13. Reconciles bank and credit card statements and researches and resolves discrepancies.
  14. Audits related work of other employees.
  15. Serves as the primary contact for external fiscal audits.
  16. May serve as a lead worker to other Classified staff in the department.
ABILITY TO:
Plan, organize, and perform professional level budget and accounting duties; apply governmental accounting and auditing principles and procedures; work independently with general supervision; learn and interpret laws, rules, regulations, and policies and apply them to specific cases with good judgment; perform complex analytical studies and draw sound conclusions; communicate effectively both orally and in writing; serve as a lead worker to other Classified staff in the area; maintain cooperative working relationships; demonstrate sensitivity to, and respect for, a diverse population.


KNOWLEDGE OF:
Generally accepted accounting principles; District policies and procedures; principles of public grants and categorical programs; State and Federal regulations, including OMB Circular A-121; budgets and financial analysis and projection techniques; auditing principles and practices; standard accounting computer software programs; spreadsheet and word-processing practices and techniques.

Minimum Qualifications
MINIMUM QUALIFICATIONS:
Candidates/incumbents must meet the minimum qualifications as detailed below, or file for equivalency. Equivalency decisions are made on the basis of a combination of education and experience that would likely provide the required knowledge and abilities. If requesting consideration on the basis of equivalency, an Equivalency Application is required at the time of interest in a position (equivalency decisions are made by Human Resources, in coordination with the department where the vacancy exists, if needed.)

Education:
Bachelor's degree in accounting or business administration.

Experience:
Significant professional accounting experience with some fund accounting experience.

Application Procedures
APPLICATION PROCEDURES:
In order to be considered for this position, applicants must provide the following:

  1. A completed Santa Rosa Junior College Employment Application and responses to Agency-wide Questions. Please note resumes are not a substitute for completing the "Work Experience" section of the employment application. Applications will be considered incomplete if no work experience is listed, or if other required application fields are missing or incomplete.
  2. Contact information (phone number and email address) for three professional references. One reference must be from a supervisor.
  3. A brief cover letter explaining your interest in the position, including how you meet the minimum and preferred requirements and are qualified to perform the essential functions as listed in this section of the job posting.
  4. Current Resume.
  5. Copies of transcripts of all college-level coursework. Transcripts must state that the Degree(s) has been conferred or awarded. A copy of a diploma may be submitted in addition to the transcripts. If selected for the position, official transcripts must be submitted prior to employment. Unofficial copies (all pages) will be accepted if the unofficial document includes a seal, watermark, or other proof that the document was provided by an educational institution.
  6. If you do not possess minimum qualifications as noted under the Minimum Qualifications Section of the job posting, you must complete and attach the Classified Equivalency Application (Download PDF reader) and supporting documents, including narrative synopsis, to your employment application in order to be considered

PLEASE SUBMIT ONLY MATERIALS REQUESTED.
Following the filing deadline, applications which are complete for screening will be reviewed by a screening committee. Approximately 2-4 weeks after the filing deadline, Human Resources will notify you whether or not you have been selected for an interview. Those applicants most suitably qualified for the position will be invited to interview with a Screening Committee.
If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please contact the Human Resources Department.

MORE ABOUT SRJC HUMAN RESOURCES
BUSSMAN HALL ANNEX
MAILING ADDRESS: 1501 Mendocino Avenue, Santa Rosa, CA 95401
PHONE: (707) 527-4954
EMAIL: Please contact Jenne Arden at jarden@santarosa.edu

The office is located in the Bussman Building on the Santa Rosa campus. All documents included in your online employment application become the property of the District. Your employment application for this opening will not automatically be considered for future openings. New employment application(s) must be submitted for each opening.

CONDITIONS OF EMPLOYMENT (Prior to beginning employment):
  1. In accordance with Federal Law, all employees must provide proof of eligibility to work in the United States.
  2. Successful candidates will be extended a conditional job offer and will be required to undergo background screening prior to their first day of employment in order for an individual assessment to be conducted prior to commencing employment. Candidates must be fingerprinted in California and have background clearance (at applicant's expense);
  3. Must be willing to work on-site as determined by the department (the Sonoma County Junior College District does not offer remote only' assignments)
  4. Must take a Tuberculosis (TB) test (once hired and every four years thereafter)
  5. Within 6 months of employment, must complete required District trainings such as Title IX, Mandated Reporter.
Campus Security Policy and Campus Crime Statistics Act (Jeanne Clery Disclosure)
Sonoma County Junior College District's annual security report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Sonoma County Junior College District; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. Link to read or obtain a full copy of this report. Paper copies of the full report are available upon request by contacting Police Department Records at (707) 527-4963 or by visiting the Sonoma County Junior College District Police Department located at 2032 Armory Drive, Pedroncelli Center, Santa Rosa Campus.

Non Discrimination
The Sonoma County Junior College District does not discriminate on the basis of race, religious creed, color, national origin, ancestry, ethnic group identification, physical disability, mental disability, medical condition, genetic condition, marital status, sex, gender, gender identity, gender expression, genetic information or sexual orientation in any of its policies, procedures or practices; nor does the District discriminate against any employees or applicants for employment on the basis of their age. This non- discrimination policy covers admission, access and treatment in District programs and activities-- including but not limited to academic admissions, financial aid, educational services and athletics--and application for District employment.

SRJC Strategic Plan

VISION: Santa Rosa Junior College commits to setting the standard in cultivating an accessible, open, barrier-free, sustainable environment for students, employees, and the community. The college envisions equitable, impactful, transformative, enriching, and holistic learning opportunities that inspire our students to thrive.

MISSION: Santa Rosa Junior College transforms the lives of our culturally rich student body, employees, and community by cultivating a welcoming and antiracist environment, centered on social responsibility and cultural awareness. We offer exceptional teaching and learning in support of associate degree, certificate, transfer preparation, workforce preparation and community education programs, integrated with comprehensive student support services.

Equal Employment Opportunity
SRJC attracts and retains the most qualified faculty and staff from diverse backgrounds. This is achieved through an inclusive recruitment strategy and a rigorous, thorough hiring process that begins with the fair and consistent evaluation of each application for minimum qualifications and demonstrated skills specific to each position/assignment. Because the ability to serve students from broad cultural heritages, socioeconomic backgrounds and genders is a key commitment of the District mission, SRJC actively encourages applications from candidates who recognize the value that diversity brings to a professional educational community.
The Sonoma County Junior College District is an Equal Opportunity Employer.



To apply, please visit https://www.schooljobs.com/careers/santarosajc/jobs/4759442/accountant




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