Job Details
- Administrative Assistant I, HSI -50%
- Go to our website »
Administrative Assistant I, HSI -50%
Santa Rosa Junior College
Salary: $2,286.00 - $2,779.00 Monthly
Job Type: Classified
Job Number: 21-01432
Location: Santa Rosa, CA
Department: Dean Science,Technology, Engineering & Mathematics
Closing: 1/6/2025 11:59 PM Pacific
Description
* Due to a compensation and classification study, the job description and salary are subject to change, tentatively January 2025.
FILING DEADLINE: TBD
Please note: Only completed applications from applicants that meet minimum qualifications for this position will be forwarded to the search committee. Materials and applications will not be accepted after the filing deadline. It is the applicant's responsibility to be sure that ALL required materials, noted under application procedures section of this job announcement are submitted by the filling deadline in order to be given consideration. Please contact the Human Resources staff assigned to this recruitment (see the more about SRJC section of the job announcement) if any questions.
COMPENSATION AND BENEFITS:
- Salary Range: $2,286.00 - $2,779.00 per month (23/24 Classified Salary Schedule); maximum initial placement at mid-range, which is $2,521.50 per month (placement within this range is based on assessment of previous experience as documented in application materials).
- Fringe Benefits: The District offers a competitive health & benefits package for employees and eligible dependents. You can learn more on our Benefits page.
- Leave/Holiday time: Full-time classified Unit members earn 8 hours of sick leave and start off accruing hours of vacation for each month worked (accrual rate increases after first year of employment and rates are pro-rated for part-time employees). Employees are also compensated for holidays recognized by the District (18 holidays/year, pro-rated for part-time employees).
Under general supervision, perform administrative support duties requiring proficiency in more than one of the areas of office management, fiscal management, or customer relations; may supervise and organize the work of student employees and short term, non-continuing personnel; and perform related work as required.
This is a regular, part-time (0.5 FTE), 12-months per year, classified position. The tentative work schedule will be Monday through Friday from 8:00am - 12:00pm. This position is contingent upon funding and Board approval.
SCOPE:
The Administrative Assistant I classification performs detailed administrative tasks for an assigned area(s)/department(s); provides administrative and clerical support to assigned supervisor(s); answers questions and directs inquiries within assigned area(s)/department(s). Typically, this classification will support a relatively small to medium-sized area(s)/department(s).
DISTINGUISHING CHARACTERISTICS:
The Administrative Assistant I classification is distinguished from the Clerical Assistant by the increased responsibility and skill expected in the duties of this classification, including supervision of short term, non-continuing personnel. Incumbents may be expected to compose correspondence and forms, including Personnel Action Forms; may track and organize complex paperwork; may monitor budgets and establish and maintain general office systems. Incumbents are expected to have general knowledge of the responsibilities of other departments; computer skills include the ability to use common software applications for spreadsheets or databases, word processing applications, and may update and/or maintain a web site. AAI's may serve as an area(s)/department(s) receptionist.
ABOUT THE SONOMA COUNTY JUNIOR COLLEGE DISTRICT
Santa Rosa Junior College has been an integral part of the Sonoma County community and its rich history, beauty and culture for more than 100 years.
SRJC is a public two-year community college, which serves the County of Sonoma and portions of Marin and Mendocino counties. The District has two campuses, located in Santa Rosa and Petaluma, California, two centers, a Public Safety Training Center located in Windsor, California, and the Robert Shone Agricultural Center located in Forestville, California, and our newest site in the Roseland area of the City of Santa Rosa. Students may choose from over 100 associate degree majors and certificate programs, complete courses toward the first two years of a bachelor's degree program, or pursue courses for other professional or personal reasons.
SRJC serves approximately 22,000 students each semester and is committed to inclusion, diversity, equity, anti-racism, and accessibility. The ideal candidate will share SRJC's commitment to be an inclusive, diverse and sustainable learning community that engages the whole person.
Please see the following Online Resources to learn more about SRJC:
Essential Functions
KEY DUTIES AND RESPONSIBILITIES:
Examples of key duties are interpreted as being descriptive and not restrictive in nature. Incumbents routinely perform approximately 80% of the duties below.
- Assists students, staff and the public and refers to appropriate area/department if needed.
- Performs various administrative support tasks related to an assigned area(s)/department(s); organizes, prioritizes, and completes tasks in a timely manner.
- Answers questions and explains District policies and procedures related to the assigned area(s)/department(s).
- Keyboards reports, correspondence, memos, forms, agendas, faculty evaluations, meeting minutes, purchase requisitions, directories, and tables; proofreads documents for accuracy, completeness, and conformity to established formats.
- Enters course outline submissions and revisions into the College curriculum database from material provided.
- Schedules meetings and conferences; attends meetings, takes notes and prepares minutes.
- Monitors budgets; prepares purchase requisitions, budget transfers and supply orders electronically.
- Creates and maintains spreadsheets and databases.
- Compiles statistical information and prepares reports.
- Collects monies received, issues receipts and prepares bank deposits.
- Updates and/or maintains a web site.
- Provides administrative support for assigned area(s)/department(s).
- Oversees the maintenance and repair of department office equipment.
- Delivers, retrieves and sorts area/departmental mail.
- Maintains complete and accurate filing systems.
- May supervise and organize the work of student employees and short-term, non-continuing employees.
Perform detailed clerical and administrative support work with accuracy and speed; type or keyboard with accuracy and efficiency from clear copy or handwritten notes; compose correspondence and accurate reports with direction; analyze situations accurately and take appropriate action; communicate effectively in English; follow and give oral and written directions; perform mathematic calculations with accuracy; develop and maintain statistical records; apply District policies and procedures for assigned area(s)/department(s); interact with other employees, students, and the public in a helpful, courteous and friendly manner; maintain effective working relationships; demonstrate sensitivity to, and respect for, a diverse population.
Preferred: Type or keyboard at a minimum of 45 words per minute.
KNOWLEDGE OF:
Modern office methods and practices including filing, proofreading, formatting, report writing, basic bookkeeping and fiscal management; proper English usage, spelling, vocabulary, and grammar; current office equipment, technology and standard computer software such as Microsoft Excel, Outlook, Word, and internet navigation and web site maintenance programs; proper reception and telephone etiquette.
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Candidates/incumbents must meet the minimum qualifications as detailed below, or file for equivalency. Equivalency decisions are made on the basis of a combination of education and experience that would likely provide the required knowledge and abilities. If requesting consideration on the basis of equivalency, an Equivalency Application is required at the time of interest in a position (equivalency decisions are made by Human Resources, in coordination with the department where the vacancy exists, if needed.)
Education:
Graduation from high school.
Preferred:
Completion of an administrative assistant certificate (or equivalent coursework).
Experience:
A minimum of one year of administrative assistant experience.
Application Procedures
APPLICATION PROCEDURES:
In order to be considered for this position, applicants must provide the following:
- A completed Santa Rosa Junior College Employment Application and responses to Agency-wide Questions. Please note resumes are not a substitute for completing the "Work Experience" section of the employment application. Applications will be considered incomplete if no work experience is listed, or if other required application fields are missing or incomplete.
- Contact information (phone number and email address) for three professional references. One reference must be from a supervisor.
- A brief cover letter explaining your interest in the position, including how you meet the minimum and preferred requirements and are qualified to perform the essential functions as listed in this section of the job posting.
- Current Resume.
- Copies of transcripts of all college-level coursework. Transcripts must state that the Degree(s) has been conferred or awarded. A copy of a diploma may be submitted in addition to the transcripts. If selected for the position, official transcripts must be submitted prior to employment. Unofficial copies (all pages) will be accepted if the unofficial document includes a seal, watermark, or other proof that the document was provided by an educational institution.
- If you do not possess minimum qualifications as noted under the Minimum Qualifications Section of the job posting, you must complete and attach the Classified Equivalency Application (Download PDF reader) and supporting documents, including narrative synopsis, to your employment application in order to be considered.
Following the filing deadline, applications which are complete for screening will be reviewed by a screening committee. Approximately 2-4 weeks after the filing deadline, Human Resources will notify you whether or not you have been selected for an interview. Those applicants most suitably qualified for the position will be invited to interview with a Screening Committee.
If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please contact the Human Resources Department.
MORE ABOUT SRJC HUMAN RESOURCES
BUSSMAN HALL ANNEX
MAILING ADDRESS: 1501 Mendocino Avenue, Santa Rosa, CA 95401
PHONE: (707) 527-4954
EMAIL: Please contact Jamie Cook at jcook@santarosa.edu
CONDITIONS OF EMPLOYMENT (Prior to beginning employment):
- In accordance with Federal Law, all employees must provide proof of eligibility to work in the United States.
- Successful candidates will be extended a conditional job offer and will be required to undergo background screening prior to their first day of employment in order for an individual assessment to be conducted prior to commencing employment. Candidates must be fingerprinted in California and have background clearance (at applicant's expense);
- Must be willing to work on-site as determined by the department (the Sonoma County Junior College District does not offer remote only' assignments).
- Must take a Tuberculosis (TB) test (once hired and every four years thereafter).
- Within 6 months of employment, must complete required District trainings such as Title IX, Mandated Reporter.
Sonoma County Junior College District's annual security report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Sonoma County Junior College District; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. Link to read or obtain a full copy of this report. Paper copies of the full report are available upon request by contacting Police Department Records at (707) 527-4963 or by visiting the Sonoma County Junior College District Police Department located at 2032 Armory Drive, Pedroncelli Center, Santa Rosa Campus.
Non Discrimination
The Sonoma County Junior College District does not discriminate on the basis of race, religious creed, color, national origin, ancestry, ethnic group identification, physical disability, mental disability, medical condition, genetic condition, marital status, sex, gender, gender identity, gender expression, genetic information or sexual orientation in any of its policies, procedures or practices; nor does the District discriminate against any employees or applicants for employment on the basis of their age. This non- discrimination policy covers admission, access and treatment in District programs and activities-- including but not limited to academic admissions, financial aid, educational services and athletics--and application for District employment.
SRJC Strategic Plan
VISION: Santa Rosa Junior College commits to setting the standard in cultivating an accessible, open, barrier-free, sustainable environment for students, employees, and the community. The college envisions equitable, impactful, transformative, enriching, and holistic learning opportunities that inspire our students to thrive.
MISSION: Santa Rosa Junior College transforms the lives of our culturally rich student body, employees, and community by cultivating a welcoming and antiracist environment, centered on social responsibility and cultural awareness. We offer exceptional teaching and learning in support of associate degree, certificate, transfer preparation, workforce preparation and community education programs, integrated with comprehensive student support services.
Equal Employment Opportunity
SRJC attracts and retains the most qualified faculty and staff from diverse backgrounds. This is achieved through an inclusive recruitment strategy and a rigorous, thorough hiring process that begins with the fair and consistent evaluation of each application for minimum qualifications and demonstrated skills specific to each position/assignment. Because the ability to serve students from broad cultural
heritages, socioeconomic backgrounds and genders is a key commitment of the District mission, SRJC actively encourages applications from candidates who recognize the value that diversity brings to a professional educational community.
The Sonoma County Junior College District is an Equal Opportunity Employer.
To apply, please visit https://www.schooljobs.com/careers/santarosajc/jobs/4732794/administrative-assistant-i-hsi-50
jeid-78cfce3ab1b7034c9b864ddef06f5343
Copyright 2024 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency