Job Details

Senior Graphic Designer/Publications Editor

Salary: $7,079.00 - $7,816.00 Monthly

Location: Irvine Valley College, CA

Job Type: IVC - Staff (Full-Time)

Job Number: 202400004

Office, Division, or School: IVC - Marketing and Creative Services

Opening Date: 08/05/2024

Initial Screening Date: August 27, 2024
Work Schedule: Monday Friday (8:00 AM - 5:00 PM) - Schedule and shift are subject to change in accordance with the department's needs.
Hours per Week: 40
Months per Year: 12

Application Instructions:

Complete all sections and fields on the application and attach all required documents incomplete applications may not be considered.

Include all relevant education, training, and/or experience on the application.

Do not include any personally identifiable, confidential, or otherwise unrequested information that does not pertain to job related factors (e.g., social security number, date of birth, pictures, etc.) on your application or attached documents.

For job postings with a close date, all applications received by 11:59 PM (Pacific Time) on the job posting close date, will receive consideration.

For job postings with an initial screening date, all applications received by 11:59 PM (Pacific Time) on the job posting initial screening date, will receive priority consideration; however, typically the job posting will remain open, and continue to accept applications, until the position is filled.

For job postings requiring professional references, include at least three (3) professional references from the following categories:

1. Current department chair(s) (for faculty) or supervisor(s);

2. Previous department chair(s) (for faculty) or supervisor(s) (from within the past five (5) years);

3. Master's thesis or Doctoral Dissertation advisor or supervisor (for faculty);

4. Colleague(s) or co-worker(s) who can address professional competency and skills relevant to the position; and/or

5. Other professional references.

Please note, professional references are typically contacted when a candidate is selected for, or as a finalist for, a position.

Description

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION

Under direction from supervisory and/or management staff leads, plans, coordinates and participates in a variety of graphic design activities including photography, printing, typesetting, concept development, publication design, layout and editing; produces a variety of publications, graphic designs, and instructional graphics; assists other staff in the design of publications and materials; writes, edits, lays out, and coordinates the publishing of a variety of publications; operates and maintains a variety of equipment used in the production of graphic materials; and performs a variety of technical duties relative to assigned area.

DISTINGUISHING CHARACTERISTICS

This is an advanced journey level class in the Graphic Designer series. Positions at this level are distinguished from Graphic Designer positions by the level of responsibility assumed and the complexity of duties assigned including coordinating and producing the most complex graphic design materials and serving as a lead worker on assigned projects. This classification differs from the Senior Graphic Designer classification in that incumbents in this class have the primary responsibility for writing, editing, laying out, and coordinating the publishing of a variety of publications including the college catalog, class schedule, and information card. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility.

REPRESENTATIVE DUTIES

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Lead and coordinate the production of graphic designs and artwork for a variety of College and or District brochures, posters, signs and other graphic needs; schedule, prioritize, and assign projects to staff; ensure that work is completed in a timely and appropriate manner; perform the most complex graphic design work.

Meet and receive work orders from College and/or District departments; establish production schedules and priorities to meet deadlines; set up and plan work activities; monitor and track projects to ensure proper and timely completion.

Coordinate reproduction requests with departmental representatives and resolve design problems; advise departmental representatives of effective reproduction and layout techniques; prepare designs and graphics based upon verbal requests.

Oversee and participate in designing, composing, and producing a variety of publication, graphic design, and instructional graphic materials including brochures, posters, fliers, newsletters, logos, signs, program announcements and related materials; create and cut mats; mount and laminate artwork; assist administrative, classified, and certificated staff in designing, composing and producing graphic materials as necessary.

Utilize and maintain a computer and a wide variety of graphic software, graphic techniques, desktop publishing techniques, production equipment and supplies to assist in preparing and/or designing layouts and producing graphic materials; ensure proper storage and backup of computer files; recommend new systems and software to improve production quality.

Consult with other personnel to determine graphic design needs; assist in developing new procedures and implementing new systems to meet those needs.

Determine work to be completed by outside vendors; prepare job specifications and assist in selecting appropriate vendor; negotiate contracts with outside vendors for printing, binding and other necessary services; work with vendors to ensure proper reproduction quality.

Assist in press checks and final runs for all publications.

Estimate printing and graphic costs; assist personnel in determining cost effectiveness of graphic services; consult with Purchasing Department for estimate procedure when jobs are beyond minimum requisitions.

Write, edit, layout and coordinate the publishing of a variety of District publications including the College catalog, class schedule, information card and various other materials; in consultation with faculty and staff, recommend revisions to publications.

Develop production calendars for the class schedule, college catalog, and other publications; coordinate and direct production meetings with graphic design staff; set priorities and oversee workflow to ensure that work is on track to meet publishing goals and deadlines.

Operate a variety of graphic and printing equipment and machines including cameras, copiers, scanners, computers, and printers.

Train and provide technical work direction for graphic personnel and student assistants; schedule and review activities to ensure that work is completed in a timely and appropriate manner; monitor and verify timecards for processing; provide or coordinate staff training; work with employees to correct deficiencies.

Perform a variety of administrative duties including maintaining files and records; calculate the cost to be billed to each client after completion of publications using the department's established price list; complete invoices for submission to clients.

Serve as liaison with clients, students, staff, vendors other departments, and the general public; respond to inquiries in person and over the phone; provide information within the area of assignment; resolve complaints in an efficient and timely manner.

Serve as staff on a variety of and committees; draft various correspondence for discussion by committees prior to their approval by the college for publication.

Order and maintain inventories of supplies, materials, and equipment; schedule and pick-up deliveries; requisition service and repairs form designated vendor; perform routine repairs and maintenance on equipment; arrange new product demonstrations.

Perform related duties as required.

QUALIFICATIONS

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

Operations, services, and activities of visual communication, graphic design, and print production.

Principles of lead supervision and training.

Advanced principles and practices of graphic composition, design, illustration, and production.

Operational characteristics of desktop publishing and graphics materials and tools used in the area of assignment.

Advanced methods and techniques of page layout, drawing, sign layout, and photo manipulation software.

Operation and use of design and graphic equipment including cameras, computers, printers, plotters, and scanners.

Operation and use of design and graphic equipment including presses, typesetters, computers, cutting and binding equipment, enlargers, copy machines, cameras, and illustration equipment.

Costs and processes involved in producing a variety of brochures, posters, signs and forms.

Principles and procedures of recordkeeping.

English usage, spelling, grammar and punctuation.

Ability to:

Lead, organize, and review the work of staff.

Independently perform the most difficult graphic design functions.

Interpret, explain, and enforce department policies and procedures.

Train staff in the safe and effective use of design and graphic equipment.

Plan and organize printing and graphic projects to ensure that quality products are completed in a timely and cost effective manner.

Provide assistance to District staff in developing and designing printing and graphic needs.

Operate a variety of printing, design, illustration and computer equipment.

Coordinate and plan a variety of printing and graphic activities to ensure the highest quality development of District publications, brochures, forms and similar media items.

Compose, design, and develop a variety of instructional graphics including posters, flyers, and signs.

Review content for coherence, style, logic, accuracy, completeness and corrections.

Revise copy to meet standards of style and good practice.

Evaluate publications overall for their unity of purpose and consistency of message.

Make logical and defensible decisions.

Perform desktop publishing functions utilizing applicable computer software and graphics materials.

Manipulate images, design, and layout printed materials.

Work independently in the absence of supervision.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.

EDUCATION AND EXPERIENCE GUIDELINES

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:

Equivalent to a Bachelor's degree from an accredited college or university with major course work in graphic design, visual communications, or a related field.

Experience:

Three years of responsible graphic design experience and publications editorial work.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; work with graphic design equipment and machinery; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Special COVID-19 Notice:

Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work.

The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, managers, and the communities it serves. More information can be found on the SOCCCD website by visiting https://www.socccd.edu/communications/covid-19-information.

Notice to all Candidates for Employment:

The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. The SOCCCD will not sponsor any visa applications.

California Public Employees Retirement System and California State Teachers Retirement System:

A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with the SOCCCD will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.

Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the SOCCCD to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS

Disability Accommodations:

If you require special accommodations in the application and/or evaluation process, please notify Human Resources at least two (2) business days prior to the job posting close or initial screening date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu.

Attendance Requirement:

All SOCCCD employees are required to report to work on a regular and consistent basis, as scheduled, to assigned job.

Campus Crime and Safety Awareness:

Information regarding campus crime and safety awareness can be found at www.ivc.edu or www.saddleback.edu. Paper copies are available in the Human Resources office upon request.

Diversity, Equity, Inclusion and Equal Employment Opportunity:

The SOCCCD is committed to creating an academic and work environment that fosters diversity, equity, and inclusion (DEI) and equal employment opportunity (EEO) for all, and ensures that students, faculty, staff, and managers of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes the SOCCCD a unique and special place for individuals of all backgrounds.

The SOCCCD is looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join the SOCCCD, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, managers, and community partners. In deciding whether to apply for a position at the SOCCCD, you are strongly encouraged to consider whether your values align with the SOCCCD's mission and goals for DEI and EEO.

THE SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER