Job Details

Temporary Financial Aid Technician II

Palo Verde College


Salary: $26.57 Hourly
Job Type: Classified
Job Number: 279
Closing: Continuous
Location: Blythe, CA
Department: Financial Aid and Scholarships

Description


The assignment is anticipated to last for approximately 6 months, with extensions dependent on the District's needs. Please note that temporary/hourly employees can work no more than 175 days in a fiscal year (July 1 - June 30).

ABOUT THE COLLEGE

Palo Verde College is a publicly supported 2-year college located in the beautiful Southeastern California desert. Yearly enrollment is approximately 7,000 students (full and part-time).
Palo Verde Community College is an Equal Opportunity Employer and is committed to providing an educational environment which affirms and supports diversity in its faculty, staff, and administration, and promoting an environment of inclusion. At Palo Verde College, we value every team member's contribution in achieving the mission of providing excellent educational programs and services that contribute to the success of our students and the vitality of the community we serve. We are looking for individuals who enjoy working collaboratively in an environment of diversity, culture, thinking, and learning. Palo Verde College is designated as a Hispanic-Serving Institution and proudly offers many programs to serve and support our diverse student body.


LOCATION

Palo Verde College is located in the City of Blythe at one of the busiest entrance points to California. The college is located in a desert oasis adjacent to the beautiful Colorado River and the Palo Verde Valley. Blythe, and the fertile Palo Verde Valley, is primarily a farming and ranching area. Boating, fishing and hunting attract many tourists. The Palo Verde Valley is centrally located between Phoenix and Los Angeles, Las Vegas and the Mexican border. The valley's great climate, with more than 350 days of sunshine and mild winters, attracts thousands of winter visitors every year.

NATURE OF THE POSITION
Under the supervision of the Director of Financial Aid & Scholarships, perform professional customer service transactions for all programs under Title IV Federal, State and Institutional Programs. The Tech II is responsible for the mid-level technical operations for the Financial Aid Department.

Examples of Duties

DUTIES AND RESPONSIBILITIES
1. Responsible for the identification and recruitment of financial aid, EOPS and BOGW eligible students, to include providing the information to potential students (orientation presentations if needed) maintaining records, and follow-up.
2. Assist in providing coverage for front counter and phones, as needed.
3. Assist in providing guidance and direction to students and families on guidelines for the Department of Education for Dependency status changes requiring validation of various official and high level security documents.
4. Assist the Financial Aid Technician III in determining the accuracy of required documents such as: Selective Service Verification, Citizenship Verification, student and parent Federal Tax forms. Create purchase requisitions for travel, purchases, and etc.
5. Responsible for Return of Title IV calculations based on student withdrawals and total failure (all F grade).
6. Updates and prepares communication pieces and electronic correspondence to students.
7. Assist with the scanning and archiving of student financial aid documents.
8. Assist in the development of forms and information for maintaining current knowledge of Federal, State and Institutional policies and regulations for the delivery of all forms of financial aid. Stay current through continual attendance at webinars, on and off campus staff trainings and by using online resources.
9. Responsible for updating and inputting communication emails and letters into the student database system.
10. Collaboration with various student services and academic department including services located at the Needles Center.
11. Assist in the workflow for processing file documents and completion of all financial aid requests in compliance with Federal, State and Institutional regulations.
12. Ensure accurate communication and marketing of financial information to a diverse student population through advertising campaigns, flyers, letters, emails and websites which including information regarding financial aid updates, deadlines and programs.
13. Assist with data entry of the state wide grant Board of Governors Fee Waiver (BOGW).
14. Maintain compliance required by State regulations assuring modifications, additions, and:
a. Legislative change are implemented.
b. Develop annual applications, policy and procedures and customer service guidelines for the BOGW program.
c. Verify Veterans eligibility for the BOGW through documents received through the Department of Veterans Affairs.
d. Accountable for BOGW application records retention in compliance with State regulations.
e. Audit BOGW applications for eligibility requirements to ensure accurate data input for state reporting purposes.
15. Assist the FA Technician III with all non-verified files that are processed and prepared for timely awarding.
16. Accountable for the accuracy of information regarding the disbursement of funds to students based on enrollment status and financial aid eligibility.
17. Continually updates financial aid regulatory knowledge by participating in trainings and seminars provided by the District, Department of Education and organizations including CCCSFAAA (California Community Colleges Student Financial Aid Administrators Association), and other financial aid agencies.
18. Present workshops and seminars related to student financial operations and benefits for students.
19. Participates in District-provided in-service training programs.
20. Maintains a friendly, supportive atmosphere for students, staff, faculty and the public.
21. Perform other position related duties as assigned.

Educational/Experience Qualifications

REQUIRED QUALIFICATIONS
1. Associate's Degree from an accredited institution.
2. Type at 40 wpm.
3. Passage of the College's clerical skills tests.
4. Ability to communicate effectively orally and in writing.
5. Ability to interpret Federal, State and Institutional policies and procedures.
6. Ability to perform duties requiring attention to detail.
7. Ability to work under time constraints and deadlines.
8. Experience in data entry, retrieval, and report preparation.
9. Physical ability to work effectively in a fast-paced environment.
PREFERRED QUALIFICATIONS
1. Prior experience working in a Financial Aid Department.
2. Ability to speak, read, and write Spanish or other languages.

Supplemental Information

PHYSICAL DEMANDS AND WORK ENVIRONMENT
1. The physical demands and work environment are typical of an administrative job in an office environment.
2. The incumbent must be able to perform the essential functions of the job, with or without a reasonable accommodation.

SALARY
1. This is a temporary 12-month full time position. May include evening and weekend duty.
2. Row 8 on the classified salary schedule.

APPLICATION PROCESS
Our employment online application process is designed to assist the search committee in evaluating whether or not you possess the required knowledge and skills for the position for which you are applying. Job-related information from all applicants will be evaluated to identify those best qualified. Only the best-qualified applicants will be selected for testing and further consideration. Therefore, the online application must be completed to allow a comprehensive review and evaluation. Failure to complete the online application (and supplemental material, when required) will constitute failure to comply with the selection process and the application will be rejected.

1. To guarantee consideration, a completed application and any other required material listed, must be submitted with the online application by the published closing date.
2. Applications are only accepted for positions currently open for recruitment.
3. Meeting minimum requirements does not guarantee you an interview.
4. Current employees who are applying for a position should be aware that material from their personnel files will not be included as part of the application packet, and they should provide information on past and present employment in the same degree of detail as any other candidate.
5. Applicants wishing to apply for more than one position must submit a separate application and required materials for each position.
6. Legible photocopies of documents will only be accepted.
7. Travel costs related to the interview process will be borne solely by the candidate.
8. Please read the job announcement/description carefully to ensure your background and education meet the requirements of the position
9. The selection process may also include practical exercise (i.e., training demonstration and/or other written, technical manipulative, or simulation exercises), or skilled testing to evaluate candidates' qualifications.
10. Applicants with foreign transcripts must be evaluated by an Accredited United States Institution, please see the approved organizations listed in the following link: https://www.ctc.ca.gov/docs/default-source/leaflets/cl635.pdf?sfvrsn=bb4f6e6a_6 or the National Association of Credential Evaluation Services link: https://www.naces.org/

REQUIRED DOCUMENTS
Cover Letter
Resume
Diversity Statement
Copies of Official Transcripts (Must show all work completed and the conferral date of the degree. If hired original transcripts must be submitted)
Six References (3 Professional and 3 Personal)
Professional Licenses (If applicable)
Recommended: Typing Certificate



To apply, please visit https://www.schooljobs.com/careers/paloverde/jobs/4435580/temporary-financial-aid-technician-ii








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