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Santa Monica College
  • Position Number: 5006436
  • Location: Santa Monica, CA
  • Position Type: Business - Accounting


Project Manager, Grants
Santa Monica College


Salary: $110,373.00 Annually

Job Type: Project Manager

Job Number: 00295

Location: CA 90405, CA

Closing: 3/7/2024 11:59 PM Pacific

Job Duties

COMMITMENT TO EQUITY AND DIVERSITYWith the goal of ensuring the equal educational opportunity of all students, Santa Monica College embraces diversity among students, faculty, staff, and the communities we serve as an integral part of our history, a recognition of the complexity of our present state, and a call to action for a better future. Embracing diversity means that we must intentionally practice equity and respect toward one another, and understand that discrimination and prejudices create and sustain privileges for some while creating and sustaining barriers for others. In order to embrace diversity, we also acknowledge that institutional discrimination and implicit bias exist, and that our goal is to eradicate those vestiges from our system. Our commitment to diversity requires that we strive to eliminate those barriers to equity, and that we act deliberately to create a safe and positive environment where individual and group differences are valued and leveraged for our growth and understanding as an educational community. To advance the goals of diversity, equity, inclusion, and social justice for the success of students and employees, we must honor that each individual is unique and that our individual differences contribute to the ability of the college to prepare students on their educational journeys. This requires that we develop and implement policies and procedures, encourage individual and systemic change, continually reflect on our efforts, and hold ourselves accountable for the results of our efforts in accomplishing our goals. We are invested as a community in cultivating and maintaining a climate where equity and mutual respect are both intrinsic and explicit by valuing individuals and groups from all backgrounds, demographics, and experiences. Individual and group differences can include, but are not limited to the following dimensions: race, ethnicity, national origin or ancestry, citizenship, immigration status, sex, gender, sexual orientation, physical or mental disability, medical condition, genetic information, marital status, registered domestic partner status, age, religion, creed, military or veteran status, socioeconomic status, and any other basis protected by federal, state or local law or ordinance or regulation. We acknowledge that the concept of inclusion and diversity is ever-evolving, thus we create space to allow our understanding to grow through the periodic review of this statement. In service of these goals, Santa Monica College is committed to fostering an employment environment that offers equal employment opportunity for all and an educational environment that ensures the equal educational opportunity of all students.
Position Profile:
The successful candidate will be an experienced leader with a strong record of progressive leadership experience, possess an in-depth understanding of grant administration including federal, state, and local grant programs; have demonstrated expertise in overall project management; and have an affinity for working in a collaborative educational environment.

Distinguishing Characteristics
Project Manager positions are temporary academic administrator positions. Project Managers are not a part of the District's ongoing organizational chart administration. Project Manager positions are specially funded and exist as long as the specific project funding continues. The job specifications are developed based on grant awards. The positions are developed to manage one or more special projects awarded to the District. Project managers generally conduct research; review, evaluate and analyze statistical data, budget management, proposals, and administrative reports; prepare summaries, narrative analyses, and recommendations. Facilitate, coordinate, and fulfill project challenges. Project Managers may provide supervision to District staff, including but not limited to directing work duties, conducting performance evaluations, recruitment, and selection.

Primary Duties and Responsibilities:
Under the direction of the Director of Grants, the Project Manager, Grants will work collaboratively with faculty, staff, and administrators in the development and oversight of assigned federal, state, and local grants. The Project Manager will provide pre-award and post-award administrative management activities including but not limited to project development, project oversight, reporting, financial oversight, and other program administrative functions to ensure all grant compliance requirements are met, including timely reporting and close-out of grants. Additional duties include the following:
  • Plan, develop, schedule, monitor, and evaluate assigned grant programs and services.
  • Perform duties as Project Manager for assigned program(s) including but not limited to: writing and managing grant proposals, budget development, coordination of support documents and data, coordination of program's activities and project implementation, in conjunction with and support of the Principal Investigator(s).
  • Develop, manage and monitor project budget to ensure compliance with regulations and or directives from program agencies and cooperative educational partners;
  • Submit requisitions, manage and authorize expenditures, review and approve project invoices and other project specific activities as needed to manage assigned federal, state, or local grant program(s).
  • Work collaboratively with Fiscal Services Office and other academic and/or support departments in pre-award development and post-award grant administration
  • Develop and submit required reporting timely, conduct regular project status meetings, and coordinate, develop and submit grant closeout documents and related activities.
  • Work collaboratively with Director of Grants, College leadership, various college department leads and programs to carry out program initiatives.
  • Manage and maintain all fiscal priorities (federal, state, local and college level policies), submit all reports, track expenditures and maintain necessary back-up documentation (Time and Effort reports, sign-in sheets, etc.).
  • Ensure the completion and timely submittal of all required documents, surveys, and data reports for assigned projects.
  • Engage in participatory governance processes and activities and serve on college committees as assigned.
  • Assume leadership for other related project activities and perform other duties as assigned.

Skills, Knowledge, and Abilities:
  • Ability to work effectively as a member of the administrative team to realize the College's vision, mission, goals, and institutional learning outcomes.
  • Excellent interpersonal skills in dealing with all college constituencies and members of the public.
  • Excellent written and verbal communication skills.
  • Creative problem-solving skills.
  • Strong computer skills and the ability to work with technical staff in developing technology solutions.
  • Strong analytical and critical thinking skills to be able to collect and analyze the appropriate data and information toensure that the programs are regularly assessed and enhanced.
  • Ability to work effectively and provide leadership as a member of a team to realize the program goals and objectives.
  • Ability to analyze data and information to ensure that projects are regularly assessed and improved.
  • Ability to work cooperatively and collegially as part of a team.
  • Ability to think analytically, creatively, strategically, and to have a big picture perspective.
  • Ability to successfully manage relationships and projects.
  • Willingness to adopt a "hands-on" approach to completion of project and tasks, to work in a dynamic environment that requires flexibility, and to balance multiple responsibilities.
  • Ability to lead, manage, and supervise others in a participatory governance environment by emphasizing collaboration and consensus building.
  • Ability to formulate plans from conception to implementation.
  • Ability to exercise sound judgment and discretion when handling sensitive and confidential information.
  • Ability to be flexible in adjusting strategies and plans to match the current goals, objectives, and needs of the District.
  • Demonstrate understanding of the needs and challenges of low-income, under represented minority students, racially minoritized students, and first-generation college students.
  • Strong analytical and critical thinking skills to be able to collect and analyze the appropriate data and information to ensure that the programs are regularly assessed and enhanced.
  • Evidence of sensitivity to and understanding of the socioeconomic, academic, cultural, and ethnic diversity within the community college student population, including students with physical and/or learning disabilities as these relate to differences in learning styles.
  • Knowledge of applicable federal, state, local government laws, and guidelines, to ensure compliance with regulatory laws, rules and regulations including but not limited to, Title 5, California Education Code, and FERPA.


Minimum Qualifications

  • A Master's degree from an accredited college or university.
  • One year of formal training, internship, or leadership experience reasonably related to the administrative assignment.
  • Demonstrates sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.


Preferred Qualifications

  • Establish and maintain effective working relationships with those contacted during work;
  • Thorough understanding of accounting and budgetary procedures and personnel management
  • Demonstrates excellent interpersonal skills.
  • Excellent knowledge of the policies, procedures, regulations, and laws pertaining to the specific project or program service contractual management, including federal, state and local grant regulations.
  • Provide leadership and serve as a primary point of contact and liaison for the assigned grant program(s) with grantor agencies, district personnel and other stakeholders.
  • Three years of formal training, internship, or leadership experience reasonably related to the administrative assignment
  • Communicate and coordinate activities with Principal Investigators(s), District departments, personnel, various governmental and community agencies, and other organizations as necessary.
  • Ability to oversee, manage, and coordinate the ongoing administration of assigned federal, state, or local grant program(s).
  • Ability to develop and maintain accurate, spreadsheets, records, documentation, and other comprehensive and up-to-date program materials.
  • Ability to research and compile information and prepare various reports as needed.
  • Experience developing solicitation strategies for grant funding, as well as managing independent grant proposals.
  • Excellent interpersonal skills in communicating with all college constituents and members of the public.
  • Excellent written and verbal communication skills.
  • Skill in respectful, sensitive communication with people who are diverse in their cultures, language groups and abilities.
  • Strong organizational skills.
  • Knowledge of principles and practices of program development and administration.
  • Ability to prepare and present comprehensive oral and written reports to senior administration, trustees, departments, or other constituent groups as needed.
  • Effectively use a personal computer and a variety of job-related software applications


Additional Information

Project Manager Application Requirements

A standard application consists of the following:
  • Online District Application
  • Cover Letter
  • Resume
  • Transcript
PLEASE NOTE: IF YOU ARE SELECTED FOR A FINAL INTERVIEW YOU MAY BE REQUIRED TO PROVIDE THREE (3) LETTERS OF RECOMMENDATION TO BE REVIEWED BY THE HIRING COMMITTEE.

* Additional, job-specific items may be required. Please refer to the job posting for specific details.

Diversity Statement

Recent experience working with African American, Latinx, Native American, and other racially minoritized students in the classroom; and a willingness to use culturally responsive instructional practices.

Demonstrated sensitivity to issues of diversity, and ability to motivate and teach community college students of diverse ethnic and racial backgrounds, sexual orientations, genders, cultures, and learning styles, as well as students with disabilities or varied levels of academic preparation.

Please review our Diversity Report: Faculty/Staff Diversity Reports - Santa Monica College (smc.edu)

Equity Statement

Santa Monica College encourages candidates that are equity-minded to apply. SMC is a minority-serving, Hispanic-serving institution. We actively seek to attract candidates from minority groups that value equity, diversity and inclusion. Equity, diversity and inclusion are built into the culture at SMC and are an essential component of the work that we do. SMC is committed to racial and socioeconomic diversity as it is a reflection of our student population and we strive to hire candidates that share this commitment.

Equal Employment Opportunity Disclosure

The Santa Monica Community College District is committed to the principles of equal employment opportunity. All qualified applicants for employment, as well as District employees, shall have full and equal access to employment opportunity. No person shall be subjected to unlawful discrimination in any program or activity of the District. The District's Board Policy 3420 (Equal Employment Opportunity) may be accessed at: https://www.smc.edu/administration/governance/board-of-trustees/documents/board-policy-manual/board-policies/chapter-3-general-institution/BP-3420-EEO.pdf (Download PDF reader)

Equivalency Statement

The Santa Monica Community College District, in its desire to select outstanding faculty members from the largest possible pool of qualified applicants, recognizes the fact that candidates may attain expertise in a discipline through a variety of means. Certain combinations of education, experience and other accomplishments in the field may be judged by the District as equal to the stated minimum qualifications for this position. Candidates who feel they possess such equivalent qualifications are encouraged to apply and provide appropriate documentation of their qualifications. For further details regarding equivalency criteria, please download the Equivalency Application Statement Form available at: https://www.smc.edu/administration/human-resources/employment/documents/equivalency-statement-for-application.pdf (Download PDF reader)

Conditions of Employment

Appointment is subject to verification of official transcripts, current or previous employment, tuberculosis and fingerprint clearance. Selected candidate must provide identification and work authorization.

For more information about Santa Monica Community College:

https://www.smc.edu

https://www.smc.edu/administration/human-resources/index.php

https://www.smc.edu/administration/human-resources/diversity-equity-inclusivity/index.php



To apply, please visit https://www.schooljobs.com/careers/smcacademic/jobs/4383926/project-manager-grants




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